Published date: 16 June 2021

This notice was replaced on 28 October 2021

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 28 October 2021)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Business services: law, marketing, consulting, recruitment, printing and security - 79000000

Location of contract

Any region

Value of contract

£3,000,000

Procurement reference

tender_266713/971543

Published date

16 June 2021

Closing date

16 July 2021

Closing time

6pm

Contract start date

13 September 2021

Contract end date

31 March 2024

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Foreign, Commonwealth and Development Office (FCDO) issues this opportunity notice to begin the procurement process for establishing a single-supplier Framework Agreement for the provision of Election Observation Monitors to Organization for Security and Co-operation in Europe (OSCE) Election Observation Missions, under the Public Contracts Regulations 2015 (PCRs).

The UK is a strong supporter of the OSCE Election Observation Missions (EOMs) carried out by the Office for Democratic Institutions and Human Rights (ODIHR). The contribution of UK observers to EOMs demonstrates the UK's support for the work of ODIHR to promote democratic principles and institutions in the OSCE region.

The FCDO is seeking to establish a single-supplier Framework Agreement for approximately three years, ending 31 March 2024, with one prime supplier to recruit and manage UK observers to ODIHR EOMs. The successful Supplier will:
1. Select, recruit and manage, on behalf of the FCDO, UK observers to the OSCE's ODIHR EOMs in OSCE participating States.
2. Ensure observers are fully trained and aware of their responsibilities as independent observers.
3. Undertake all logistical arrangements to deploy the observers, including visas, travel, insurance, and accommodation.

If your organisation would like to participate in this procurement, it can do so by completing the Selection Questionnaire (SQ), which can be found on the FCDOs e-procurement portal: Jaggaer (https://fcdo.bravosolution.co.uk). Participants should register as a supplier on the portal on the aforementioned link (if not already), then search for the opportunity titled 'Provision of OSCE Election Observation Monitors' with the project code- Project_6301, where the SQ and supporting documents, along with the other procurement documents can be obtained.

Suppliers who wish to participate this procurement process should complete the SQ in accordance with its instructions. Subsequently, a maximum of 5 pre-qualified Suppliers will be invited to the next stage and Invited to Tender (ITT) in accordance with the selection criteria and evaluation methodology set out in the SQ Instructions document. The FCDO will then seek to establish the resultant Framework Agreement with one prime supplier to recruit and manage UK observers to ODIHR EOMs

More information

Previous notice about this procurement

Pre-Market Engagement for the provision of OSCE Election Observation Monitors

  • Early engagement
  • Published 3 March 2021

Links

Additional text

The FCDO has commenced this procurement process to establish a single-supplier Framework Agreement for the provision of Election Observation Monitors to Organization for Security and Co-operation in Europe (OSCE) Election Observation Missions.

To participate in this 2-stage procurement process, please submit a response to the Selection Questionnaire (SQ) via the FCDOs e-procurement portal Jaggaer (https://fcdo.bravosolution.co.uk). Subsequently, a maximum of 5 pre-qualified Suppliers will be invited to the next stage and Invited to Tender (ITT) in accordance with the selection criteria and evaluation methodology set out in the SQ Instructions document. The FCDO will then seek to establish the resultant Framework Agreement with one prime supplier to recruit and manage UK observers to ODIHR EOMs.

Please note that will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the FCDO will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any or all, of the requirements which are the same as or similar to those Services specified under the established Framework Agreement.

The FCDO reserves the right at any time to vary the timescales in this notice, cease the procurement process and not award the Framework Agreement or to award only part of the opportunity described in this contract notice. If the FCDO takes up any of these rights then it will not be responsible for or pay the expenses or losses, which may be incurred by any candidate or tenderer as a result. Economic operators are solely responsible for their costs and expenses incurred in connection with the preparation of their submissions and all stages throughout the procurement. Under no circumstances will the FCDO be liable for costs or expense borne by the economic operators.

The FCDO will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is signed (as appropriate). The Public Contracts Regulations 2015 ('Regulations') provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the FCDO to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

About the buyer

Address

Kind Charles Street
London
SW1A 2AH
England

Email

Laura.McLaughlin@fcdo.gov.uk