Published date: 24 June 2016

This notice was replaced on 24 June 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 17 January 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Telecommunications equipment and supplies - 32500000

Location of contract

South East

Value of contract

£140,000 to £180,000

Procurement reference

EBBC - 008119

Published date

24 June 2016

Closing date

25 July 2016

Contract start date

31 October 2016

Contract end date

30 October 2023

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Voice Over Internet Protocol (VoIP) Telephony Contract Notice

Lewes District Council and Eastbourne Borough Council are seeking expressions of interest from suitably qualified and experienced organisations to undertake its new (VoIP) Telephony Services Contract under contractual arrangements set out in more detail in the documentation accompanying this notice.

EBC and LDC are seeking a single, modern, functioning telephony and contact centre solution that will:

•Replace LDC's existing (hosted) telephony service and upgrade and/or improve the EBC Mitel platform.
•Support shared services, including a joint contact centre that can operate across multiple locations, retention of both councils' existing number ranges
•Integrate via CTI with the councils' customer relationship management system (Civica Connect360).
•Enable improvements to customer service, including the ability to handle up to 100 concurrent calls into the contact centre
•Provide high quality management information to enable performance management of call handling staff, demand forecasting and to help plan services more effectively.
•Support flexible working practices for staff including home and mobile working.
•Ensure resilience, including failover to either primary site in the event of loss of service at the other.

The procurement of this contract will be conducted using a Competitive Procedure with Negotiation, where the councils reserve the right to award the contract once initial tenders have been evaluated.

The Pre-Qualification questionnaire will be comprised of mandatory Pass/Fail Questions and 7 qualitative evaluation questions, which will be scored out of 100 and enable the evaluation panel to deselect to 5 suppliers. The Evaluation criteria for the Invitation to Tender will be based on Quality and Price.

More information

Attachments

Links

About the buyer

Address

Eastbourne Borough Council
1 Grove Road
Eastbourne
BN21 4TW
England

Email

Walter.Piper@lewes.gov.uk

Website

https://www.sesharedservices.org.uk/esourcing