Published date: 11 June 2018

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 19 December 2017

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

BS1 5DS

Value of contract

£500,000

Procurement reference

tender_133353/680489

Published date

11 June 2018

Closing date

19 December 2017

Contract start date

18 May 2018

Contract end date

17 May 2028

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Bristol (UoB) has approved a business case to procure a Case Management solution to
manage emails and documents relating to:
- Research (and research-related) grant and contract applications and awards, which will be used jointly by
the Research and Enterprise Development (RED) and Finance Services Divisions,
- Separately, legal cases, which will be used by the University Secretary's Office (SecO).
Whilst this is one business case, we view the implementation of the Case Management solution to manage(i)
research (and research-related) applications and awards, (ii) and legal cases, as separate instances of the
Case Management solution.

The Research and Enterprise Development (RED) Department works with academics, researchers, students
and entrepreneur communities within and outside of UoB to bid for research and enterprise-related grants
and contracts, and to manage contractual negotiations. RED and Finance Services have a requirement for a
Case Management solution to enable it to effectively and efficiently manage detailed contractual
negotiation sand related communications throughout the pre-award lifecycle from application to award
covering are as such as: the terms and conditions of the scheme; ethical governance implications;
managing the process of contract negotiations with funders and research and enterprise partners. It is
intended that a Case Management solution will form part of a wider solution to manage and administer
research and enterprise-related grants and contracts.

The University Secretary's Office (SecO) provides a wide range of advice and support on legal and
compliance issues to all academic and professional departments of the University. The Office's
responsibilities include work in the areas of property and commercial law, employment law, intellectual
property, insurance, risk management, data protection, freedom of information, staff and student
mediation and dispute resolution, appeals and discipline. SecO has a requirement to use a Case
Management solution to manage their case load in all these areas, as well as to provide management
information for the team to support workload management and internal reporting requirements.

Potentially staff in any department of the University may require access to the system.

More information

Previous notice about this procurement

Legal Case Management System

  • Opportunity
  • Published 21 November 2017

Additional text

The initial contract period is 5 years plus up to a further 5 years if the options to extend are exercised.
The contract duration in Section 1 assumes the options to extend are exercised in full.

Award information

Awarded date

18 May 2018

Contract start date

18 May 2018

Contract end date

17 May 2028

Total value of contract

£598,000

This contract was awarded to 1 supplier.

cBrain A/S

Address

Dampfaergevej 30,2, Copenhagen, DK-2100, Denmark

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Martyn Dean

Address

4th Floor, Augustine's Courtyard, Orchard Lane
Bristol
BS1 5DS
England

Email

martyn.dean@bristol.ac.uk