Published date: 5 September 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 1 October 2025, 12pm

Contract summary

Industry

  • Agricultural and horticultural products - 03100000

  • Tractors - 16700000

Location of contract

SO45 6BZ

Value of contract

£35,000 to £50,000

Procurement reference

HDPC030925A

Published date

5 September 2025

Closing date

1 October 2025

Closing time

12pm

Contract start date

14 November 2025

Contract end date

31 December 2025

Contract type

Supply contract

Procedure type

Single tender action (below threshold)

A direct contract with a single supplier, without competition.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Supply of a New 66HP Compact Utility Tractor
Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team.
The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear.
The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites.
The successful contractor must demonstrate a proven track record in supplying vehicles of a similar nature, delivering on time and within budget. Additionally, the contractor must provide written assurances regarding the availability and timely provision of spare or replacement parts necessary for ongoing maintenance of the tractor.
For further information and to obtain a copy of the tender document, please contact Leigh Morgan, Hythe and Dibden Parish Council:
leigh.morgan@hytheanddibden.gov.uk
Telephone 02380 841411

Closing Date 12pm - 3rd October 2025

More information

Attachments

  • Advertisement for tender Compact Tractor 1.pdf
  • Tender notice
  • Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team.

Additional text

Hythe and Dibden Parish Council is inviting tenders for the supply of a new 66HP Compact Utility Tractor, or an equivalent model, for use by the Council's Maintenance Team.
The tractor will be employed for a range of maintenance activities, including grass cutting, verge and hedge maintenance, transporting materials, clearing debris, and general groundskeeping. The vehicle must be fitted with appropriate warning beacons and high-visibility markings on the rear.
The tractor is required to be supplied with a front loader, ballast box, and bucket. Tyres must be suitable for both road and grass use to ensure safe and effective operation across all Council sites.
The Council already owns a number of items of machinery that will need to be compatible with the new tractor.
Trade-in Details
Hythe and Dibden Parish Council currently owns one tractor which we wish to trade in as part of the tender package:
• John Deere 3038R - 1495.1 working hours - 17 plate
The new tractor must be fully road-legal, including warning beacons and road registration.
Contract Summary
The applicant is required to provide value for money and comply with the Council's contractors' rules.
Tenders must include a breakdown of costs, covering:
• Equipment summary
• Trade-in summary
• Manufacturer's discount
• Any additional discounts or special offers
• Estimated delivery times for the machinery
• Details of manufacturer warranties and guarantees
• Any other considerations
• Details of contingency costs
The appointed contractor must aim to supply the tractor by 20th March 2026
Site Visits
A site visit to view the machinery that the Council wishes to trade in can be arranged by contacting the Parish Council Grounds and Buildings Manager, Leigh Morgan, either by email at leigh.morgan@hytheanddibden.gov.uk or by telephone 02380 841411.
Location of Contract
Postcode: SO45 6BZ
Publishing Date: 1st September 2025
Closing Date: 1st October 2025
Contract Start Date: 14th November2025
Contract End Date: 31st December 2025

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Leigh Morgan

Address

The Grove, 25, St. John Street, Hythe
Southampton
SO456BZ
England

Telephone

02380841411

Email

leigh.morgan@hytheanddibden.gov.uk

Website

https://www.hytheanddibden.gov.uk