Published date: 9 October 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 16 November 2025, 12am

Contract summary

Industry

  • Floral-display services - 77330000

Location of contract

NE25 0DG

Value of contract

£35,000

Procurement reference

SVC-FP-001-2025

Published date

9 October 2025

Closing date

16 November 2025

Closing time

12am

Contract start date

1 April 2026

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Seaton Valley Council is undertaking a strategic transition from traditional annual bedding schemes to perennial, sustainable planting across its public spaces. This initiative aims to:

- Enhance long-term value by reducing the need for seasonal replanting & associated costs.
- Support biodiversity through pollinator-friendly species and varied planting structures.
- Reduce waste by minimising plant turnover and promoting compostable materials.
- Improve climate resilience with drought-tolerant, low-maintenance species adapted to changing conditions.

The new planting approach will prioritise native and perennial species, eco-conscious maintenance practices, and multi-sensory designs that evolve naturally throughout the seasons. Contractors and suppliers are encouraged to align proposals with these sustainability goals and demonstrate innovation in ecological landscaping. All materials must be of high quality and suitable for public display.

Submissions will be scored based on (not in priority order):
Price: Overall cost-effectiveness, including value for money and transparency of pricing.
Quality: Proven quality of plants, materials, and workmanship.
Design: Visual appeal, creativity, colour coordination, and enhancement of spaces.
Environment: Eco-friendly practices, peat-free compost, and pollinator-friendly species.
Experience: Previous experience and proven track record in similar projects with references.
Maintenance: Clarity and reliability of maintenance schedule, responsiveness to issues.
Communication: Ability to liaise with council officers and provide updates or reports.
Safety: Evidence of risk assessments, insurance, and safe working practices.
Timeline: Realistic and achievable schedule for planting and maintenance.
Clarity: Submission is concise, well-structured, and avoids excessive wordiness.

Deadline for submissions: Midnight on Sunday 16th November 2025.
Internal review: Week commencing 17th November 2025.
Final decision: Wednesday, 21st January 2025.
Start date for project: 01 April 2026.
Completion date: 31 March 2028.

PLEASE NOTE: Contract Value is negotiable and not intended to reflect the total cost of years one and two.

More information

Attachments

Additional text

PLEASE NOTE: Contract Value is negotiable and not intended to reflect the full two years of the contract.

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Seaton Valley Community Council

Address

20-22, Astley Road, Seaton Delaval
WHITLEY BAY
NE250DG
England

Telephone

01912379870

Email

admin@seatonvalleycommunitycouncil.gov.uk

Website

https://seatonvalleycommunitycouncil.gov.uk/