Published date: 24 November 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 27 January 2023, 1pm

Contract summary

Industry

  • Railway and tramway locomotives and rolling stock and associated parts - 34600000

  • Repair and maintenance services of locomotives - 50221000

  • Repair and maintenance services of rolling stock - 50222000

    • Reconditioning services of locomotives - 50223000

    • Reconditioning services of rolling stock - 50224000

Location of contract

London

Value of contract

£5,000,000

Procurement reference

SAP ARIBA reference - WS1227259766

Published date

24 November 2022

Closing date

27 January 2023

Closing time

1pm

Contract start date

7 August 2023

Contract end date

8 August 2025

Contract type

Service contract

Procedure type

Competitive procedure with negotiation (above threshold)

Anyone may ask to participate, but only those who are pre-selected will be invited to submit initial tenders and to negotiate.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The purpose of this procurement is the underframe modification of 96 Tube Stock (96TS)/Jubilee Line rail vehicles. This requirement is subdivided into the following 2 lots.

Lot 1) The design, manufacture and supply of a underframe modification services.

Lot 2) The design, manufacture and modification to the coupler drawgear release mechanism.

Economic operators are able to tender for either or both of these lots

In 2019 fractures were found on the longitudinal beams of a 96TS Jubilee Line train's underframe. It was identified through further inspection, that the fractures were not limited to this one train. Those trains that were identified as fit for service (with regards to safety of passengers and LU train operators/ maintainers/ station staff) were returned to service however a large number of trains remained withdrawn until a repair (temporary) was undertaken.

The purpose of this procurement is to provide a long-term solution to the fatigue cracking in the vehicle underframe before the short-term repairs are life expired and to resolve associated safety issues with the drawgear load release mechanism.

***Programme and duration of Contract***

Please see the procurement documentation for more details.

***Contract performance conditions***

Successful economic operator(s) awarded a either or both lots will be expected to maintain the following:

1) adherence to TfL Health and Safety Policies and Standards,
2) adherence to TfL's Privacy and Data Guidelines and GDPR Regulations,
3) compliance with Cyber Security Standards,
4) compliance with Work Related Road Risk (WRRR),
5) compliance with London Living Wage,
6) supporting relevant parts of TfL's responsible procurement policy.

**How to Apply**

Economic operators must register on SAP Ariba to access the ITT documentation. To register suppliers should see the link below to TfL guidance on registering and follow the information and links provided below. Please search for reference WS1227259766 when you have completed the registration process.

If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk

Additional information can be obtained from the abovementioned tendering portal. The procurement documents are available for unrestricted and full direct access, free of charge once the economic operator completes the registration process in SAP Ariba.

Please note that all tender responses must be submitted electronically via SAP Ariba by the ITT deadline stated below

Time limit for receipt of tenders is 1pm (GMT) 27th January 2022

More information

Attachments

Additional text

The procurement process is being conducted on behalf of Transport for London (TfL) under the Utilities Contracts Regulations 2016. TfL operates as a functional body of the Greater London Authority under the direction of the Mayor of London. Economic operators (prospective suppliers) should note that this procurement is being undertaken under the negotiated procedure with prior call for competition.

TfL reserves the right to withdraw from the procurement process and may award the contract in whole, in part or not at all as a result of this call for competition. TfL shall not be liable for any costs or expenses incurred by any economic operator in considering and/or responding to the procurement process.

Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract(s) will be in pounds sterling, unless otherwise advised.

To access the procurement documents and complete and submit the ITT, the supplier will need to be registered on TfL's SAP ARIBA portal. To register or to check if you are already registered log on to SAP Ariba using the links provided within the guidance PDF and PowerPoint. Further instructions and guidance are included in the procurement documents.

Please note that TfL cannot consider any ITT submissions received after the closing date/time or received by means other than the SAP ARIBA portal.

Please note that TfL reserves the right to award the lots on the basis of the initial tenders without conducting negotiations. Clarification meetings and/or post tender negotiation meetings will be held in TfL Offices in London or via MS Teams as applicable.

Where a economic operator (whether a single or group of organisations) is relying on the capacity or capacities of a parent or other company for economic and financial standing a parent company guarantee may be required. Please see the ITT pack for further details.

About the buyer

Contact name

Jodie Laver

Address

5 ENDEAVOUR SQUARE
LONDON
E201JN
England

Email

JodieLaver@tfl.gov.uk

Website

https://tfl.gov.uk