Interim Hard FM provision

Contract summary

Industry

• Facilities management services - 79993100

Location of contract

South West

Value of contract

£200,000

Procurement reference

SR157043443

Published date

20 March 2019

Closing date

7 December 2018

Contract start date

2 January 2019

Contract end date

6 January 2021

Contract type

Service contract

Procedure type

Call-off from a framework agreement

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

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Description

The interim Hard FM service will include but not be limited to the following:  The provision of maintenance personnel suitably qualified to carry out all of the requirements of this scope;  The provision of maintenance services limited to the areas outside of the CAT B fit-out programme;  The operation and maintenance of all fixed and installed assets, within the demise of the base-build and outside of the demise of the CAT B fit-out Contractors demise with the objectives of:  Maintaining all base-build assets in line with Operational & Maintenance (O&M) manual requirements;  Upholding any warranties and guarantees as part of the Developer's base-build installations;  Compliance with all matters relating to Health & Safety;  Ensuring the efficiency and cost effective use of those assets;  The development and implementation of a maintenance schedule for the base-build assets, highlighting both completed and planned works which will be circulated to HMRC and the CAT B Contractor and based on SFG20 unless otherwise instructed;  The day-to-day management and coordination of the Maintenance Contractor's sub contractor's specific to the undertaking of inspections and maintenance within the defined areas and within the Service Period;  Regular liaison and communication with HMRC;  The keeping of up-to-date records, information and data (building records management) which remains the intellectual property of HMRC;  Ensuring all relevant statutory inspections, testing and examinations are undertaken, recorded and recommendations are communicated to HMRC;  Where required, support engagement with Owner's Managing Agent for matters relating to assets specific to the Owner's demise detailed in the Lease, and outside of the CAT B Contractor's demise during the fit-out period;  Defects reporting (CAT A & CAT B), supporting and reporting to Contract Administrator only.  Witness CAT A Testing and Commissioning of assets and equipment identified;  Review O&M Manuals at the end of CAT Periods to support data collection. This is not an approvals process;  Formal Handover to Area Hard FM Provider prior to CAT B testing & commissioning activity  Handover of CAT A Records (Including but not limited to; O&M Manuals, Testing Records, Inspection Records, Maintenance Records & Warranty Claims;  Review O&M documentation at CAT A and update periodically as part of any works or maintenance undertaken;  Interface with the Owner's Managing Agent for matters relating to all deliveries specific for delivering services under this scope.
DocuSign

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More information

Attachments

• Hard_FM_Direct_Award.docx
• Signed contract

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Award information

Awarded date

2 January 2019

Contract start date

7 January 2019

Contract end date

6 January 2021

Total value of contract

£200,000

This contract was awarded to 1 supplier.

Mace Macro Ltd

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About the buyer

Contact name

Adam Garside

Address

5W Ralli Quays
Stanley Street
Manchester
m609la
England

Telephone

03000566476

Email

adam.garside@hmrc.gov.uk