Published date: 21 July 2017

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 6 January 2017

Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

LN5 8PW

Value of contract

£3,050,000

Procurement reference

2017/S 133-272582

Published date

21 July 2017

Closing date

6 January 2017

Contract start date

1 September 2017

Contract end date

31 August 2022

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services for The Priory Federation of Academies Trust.

The contract covers the scope for the provision of all cleaning services at each school within the Trust ~ the tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each site. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.

The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide all schools a cleaning service that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is initially for three years in duration from 1.9.2017 until 31.8.2020, with the option to extend by a further two years (until 31.8.2022) by mutual consent. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The successful tenderer will be required to provide cleaning services initially for the four schools listed below within The Priory Federation of Academies Trust. However, as the Trust continues to expand, it is likely that the number of participating schools will increase, therefore the Trust reserves the right to add to this contract;

The Priory Academy LSST, Lincoln.

The Priory City of Lincoln Academy, Lincoln.

The Priory Witham Academy, Lincoln.

The Priory Ruskin Academy, Grantham.

The value of the current contract is approximately 610 000 GBP p.a. excluding all periodic cleaning.

More information

Previous notice about this procurement

The Priory Federation of Academies Trust - Tender for Cleaning Services.

  • Opportunity
  • Published 5 December 2016

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_priory_federation_of_academies_trust

The closing date for receipt of the Pre-Qualification Questionnaire is 6.1.2017 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Award information

Awarded date

1 June 2017

Contract start date

1 September 2017

Contract end date

31 August 2022

Total value of contract

£972,871.62

This contract was awarded to 1 supplier.

CSG UK Ltd

Address

Lincoln
United Kingdom

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

The Litmus Partnership

Address

The Priory Federation of Academies Trust
Priory House, Cross O'Cliff Hill
Lincoln
LN5 8PW
England

Email

pqq@litmuspartnership.co.uk

Website

http://www.prioryacademies.co.uk/