Published date: 17 December 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 27 November 2024, 12pm

Contract summary

Industry

  • Storage services - 63121100

Location of contract

West Midlands

Value of contract

£1

Procurement reference

FRAM-1373-24-TH

Published date

17 December 2024

Closing date

27 November 2024

Closing time

12pm

Contract start date

28 November 2024

Contract end date

28 November 2029

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily.

Submission Requirements:

Vendors interested in submitting a proposal must include the following:
Company Profile: Overview of the company, including experience in providing similar solutions.
Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications.
Implementation Plan: Timeline and plan for deploying the solution, including data migration.
Support and Maintenance: Description of support services, including response times and SLAs.
Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy.
References: Provide at least three references from organizations of similar size and scope.
Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals.

This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods.

Tender documents and submissions can be located and uploaded at: https://in-tendhost.co.uk/coventryuniversity/

Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract.

More information

Previous notice about this procurement

EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT

  • Opportunity
  • Published 28 August 2024

Award information

Awarded date

27 November 2024

Contract start date

28 November 2024

Contract end date

28 November 2029

Total value of contract

£651,780

This contract was awarded to 1 supplier.

VIPRE SECURITY LTD

Address

Unit 4 Riverside Park,
Campbell Road,
Stoke on Trent,
Staffordshire.
ST4 4RJ

Reference

Companies House number: 04812110

Supplier is SME?

Yes

Supplier is VCSE?

No

About the buyer

Contact name

Thomas Hasson

Address

Priory Street
COVENTRY
CV15FB
England

Email

ad7747@coventry.ac.uk