Published date: 10 August 2020

Last edited date: 11 August 2020

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 September 2020, 12am

Contract summary

Industry

  • Web page editing software package - 48224000

  • Database systems - 48610000

  • Database software package - 48611000

    • Database-management system - 48612000

    • Web page editing software development services - 72212224

    • Data storage services - 72317000

    • Added-value database services - 72321000

    • World wide web (www) site design services - 72413000

Location of contract

London

Value of contract

£100,000 to £500,000

Procurement reference

BIP513502831

Published date

10 August 2020

Closing date

14 September 2020

Closing time

12am

Contract start date

2 November 2020

Contract end date

30 June 2021

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

NOTE: This notice was updated on 11 August 2020 for the following reason: Please note the access code for this contract is Z5D7QUWSF2(The Software Supplier must deliver to the Courtauld a one stop, fully integrated, centrally managed, expandable and supported Software Solution. In addition to supplying a programme of work detailing the way the solution will be implemented, the solution itself must be capable of meeting internationally recognised standards for:

Cloud storage either supplied by contractor, or using the Courtauld's own systems supplied under contract by a 3rd party
Digital asset management and rights management - primarily for images but also for video, audio and 3D files.
Cataloguing - free text, controlled text and thesauri within the Collections Management System
Metadata structure, management and search within the Collections Management System
Data import
Web publishing
Presentation of interpretative content, essays, blogs, events
Visualisation of metadata
Sharing
User enrichment / crowdsourced cataloguing with associated user forums for membership discussion, support and tutorials and the capability to feed crowdsourced metadata back into the CMS and then to the website
Accessibility
Rights managed licensing and download on demand (to be delivered through the software solution, principally to support distributing, wherever possible, images under a CC BY NC 4.0 license for non-commercial use, but also commercial rights managed licensing)
Print on demand - not a requirement of the software solution but it is anticipated that the software solution will be required to export selections of images and their metadata to a third-party solution to be developed to cover all the Courtauld's image collections, including the Courtauld Gallery
Audit and reporting capabilities

In addition, the Software Solution must fulfil the Courtauld's requirements for:

Technical infrastructure
Availability
Security and privacy
Audit and reporting capabilities
Analytics
Support, maintenance and service management
Product development
Roadmap

The system procured as a result of this tender will support the digitisation projects currently being undertaken by the Department of Digital Media under the Courtauld Connects programme for 

The Conway Library
, The Witt Library
, The De Laszlo Collection of Paul Laib Negatives
, The Anthony Kersting Archive, and
 The Photographic Survey
.)

More information

Links

Additional text

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

About the buyer

Contact name

Tom Bilson

Address

Somerset House
Strand
London
WC2R 0RN
UK

Telephone

07970404974

Email

tom.bilson@courtauld.ac.uk