Published date: 14 June 2022
Last edited date: 14 June 2022
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Event services - 79952000
Location of contract
CH1 2HQ
Value of contract
£0
Procurement reference
MC010
Published date
14 June 2022
Closing date
1 July 2022
Closing time
4pm
Contract start date
11 July 2022
Contract end date
31 December 2026
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Marketing Cheshire has delivered the Chester Christmas Market in house since 2013. Having established the brand profile and status of the Chester Christmas market, a sustainable business model, as well as long term relationships with reliable and high-quality local traders, moving forward it is our intention to continue to oversee the Christmas market from a strategic perspective, ensuring it is integrated into the Destination Chester programme of activity, but outsource delivery to an experienced supplier, who would work under contract to Marketing Cheshire.
This contract will run for up to five years and bids should be prepared on this basis. Marketing Cheshire nevertheless reserves the right to give notice break the contract at its discretion at any time after the third year (Christmas 2024), such notice to be given by 30th June in the year prior to the next Christmas market.
Contract requirements
Lead operational delivery of the Chester Christmas market. This includes;
Financial management of the Chester Christmas market, including preparing a financial plan for the market to be approved by Marketing Cheshire by 31st July annually
Recruitment of stall holders in a way which is complimentary to the city offer and management of quality control.
Invoicing, ensuring payment and ongoing communication of stallholders
Development of site layout plans in liaison with Cheshire West and Chester Council
Development of an annual delivery plan in liaison with Cheshire West and Chester Council safety advisory group
Appointment of contractors for example builders, electrician, security, waste services and payment of all invoices
Responsibility for insurance and permissions such as alcohol licence, events licence and planning permission.
Purchase/rent and storage of good quality stalls for use at the Christmas market
Secure sponsorship for the Christmas Market where appropriate
Payment of annual market licence fee (£8k + vat in year 1)
Work with Destination Chester on the promotion and development of Christmas in Chester
Participate in regular Christmas planning meetings with other city stakeholders
Develop ideas for growth and development of the Chester Christmas Market
Liaise with the council market team to ensure coordination of offer, marketing and promotion
Engage with Marketing Cheshire on handover of operational delivery
Purchase of 14 stalls currently owned by Marketing Cheshire for a fee of £24,987+ VAT - which is a precondition of contract award and shall be paid on contract award.
Propose profit share arrangement with Marketing Cheshire to reflect the reputation and profile Marketing Cheshire have generated
Please note the appointment of this contract is subject to the agreement with Cheshire West and Chester for Marketing Cheshire to lead the Chester Christmas Market being in place.
To apply please complete the documentation on our website
About the buyer
Contact name
Rebecca Luck
Address
1 Floor, Wyvern House,The Drumber
WINSFORD
CW97TN
England
Telephone
07432360226
tenders@cheshireandwarrington.com
Website
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Closing: 1 July 2022, 4pm
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