Published date: 20 July 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 8 August 2025, 12pm

Contract summary

Industry

  • Horticultural products - 03121000

  • Floral-display services - 77330000

Location of contract

BD21 3RZ

Value of contract

£30,000

Procurement reference

KTC002

Published date

20 July 2025

Closing date

8 August 2025

Closing time

12pm

Contract start date

1 November 2025

Contract end date

31 October 2028

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

1. Introduction
Keighley Town Council invites quotations from competent and experienced contractors to undertake regular maintenance of the town centre floral displays over a period of three years. The appointed contractor will be responsible for maintaining the public realm to a high standard, ensuring that the area is safe, clean, and presentable for both residents and visitors.
This Invitation to Quote (ITQ) is issued in accordance with Keighley Town Council's Financial Regulations and Public Procurement legislation, for contracts below the current UK procurement threshold.
2. Scope of Works
The scope includes, but is not limited to:
• Maintenance of floral displays within town centre
• Weeding and moss control
• Planting of flowers in permanent stone planters
• Planting of tiered basket containers and hanging baskets
Frequency: A detailed specification and schedule of tasks is provided in Appendix A.
Standards: All works must be carried out in accordance with best industry practice and relevant health & safety legislation.

3. Procurement Process
This contract is procured under an open quotation procedure appropriate for contracts below the current public procurement threshold. Keighley Town Council will adhere to the principles of:
• Transparency
• Non-discrimination
• Equal treatment
• Proportionality
All interested contractors are invited to submit a written quote as per the instructions below.
4. Evaluation Criteria
All submitted quotations will be assessed using the following weighted criteria:
Criteria
Weighting
Price
50%
Method Statement / Delivery Plan
20%
Relevant Experience & References
20%
Environmental & Sustainability
5%
Health & Safety Arrangements
5%
Only submissions meeting all mandatory compliance requirements (see Section 7) will be evaluated.
5. Submission Instructions
All quotations must be submitted in writing and include the completed forms in Appendices B and C.
Deadline for Submission: 12noon Friday 8 August 2025
Submission Method: Submissions must be sent by email to: townclerk@keighley.gov.uk Or delivered in a sealed envelope to: The Town Clerk, Keighley Town Council, Civic Centre, North Street, Keighley, BD21 3RZ

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Joe Cooney

Address

Keighley Civic Centre
KEIGHLEY
BD213RZ
England

Telephone

01535 872126

Email

joe.cooney@keighley.gov.uk

Website

www.keighley.gov.uk