Published date: 2 October 2024

Last edited date: 2 January 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 January 2025, 12pm

Contract summary

Industry

  • Grounds maintenance services - 77314000

Location of contract

PO1 2AL

Value of contract

£675,000 to £1,821,399

Procurement reference

IT-26-4978-P00004978

Published date

2 October 2024

Closing date

7 January 2025

Closing time

12pm

Contract start date

1 April 2025

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council (the 'Council') is inviting expressions of interest from suitably qualified and experienced suppliers to provide grounds maintenance services at Lakeside North Harbour, Portsmouth, PO6 3EN on a partner supplier term contract basis.

The Council envisages contract award will be on Monday 10th February 2025 with contract commencement taking place on Tuesday 1st April 2025. The initial contract term will be for 3 years with possibility of extending the term by a further 4 years in increments to be agreed, subject to the agreement and performance of both parties. The form of contract used will be the Council's standard terms for the supply of services amended to take account of contract specific requirements and service levels.

The estimated annual value of the contract for delivery for core services is £235,000. The council is ideally seeking to deliver a saving through this procurement process and as a minimum avoid any cost increases which could impact upon tenant revenues. The Council is therefore setting a fixed cap of no more than £235,000 per annum that suppliers shortlisted to tender must meet or beat for their bid to be considered. The value of the contract may be adjusted annually to take account of inflation in line with the relevant rate of CPI (Consumer Price Index).

Additional non-core activities and minor project works may also be let via the contract at the option of the Council. The value of the additional activities and project work could equate to an additional £10,000 - £20,000 per annum, although no guarantee of further work can be provided. The total contract value for the 3-year contract including for inflation in line with current CPI projections of approx. 2%, and inclusion of additional non-core activities and project work, could equate to a maximum of £20,000 per annum is £780,402 increasing to £1,895,742 if the contract is extended to the maximum term of 7 years.

5A compulsory site tour will be held at Lakeside North Harbour, Portsmouth, PO63EN. The site tour will take place on Monday 9th December 2024 at 10:30 am. Suppliers must confirm full names & positions of attendees via InTend Correspondence prior to Friday 6th November 2024 at 12:00.

The Council will run the procurement process in accordance with the 'Restricted Procedure' as set out within the Public Contracts Regulations (2015) in line with the procurement timetable set out below:

- ITT and final procurement documents published on Intend - Wednesday 27th November 2024
- Site Tour and Bidders Briefing - Monday 9th December 2024 at 10:30
- Tender Clarification deadline - Monday 16th December 2024
- Tender return deadline - Monday 13th January 2025 12:00
- Notification of preferred bidder - Monday 3rd February 2025
- Standstill Start - Tuesday 4th February 2025
- Standstill finish - Thursday 14th February 2025 23:59
- Contract award - Friday 14th February 2025
- Contr...

More information

Links

Additional text

Is a Recurrent Procurement Type? : No

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2AL
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk