Published date: 26 January 2018

Last edited date: 26 January 2018

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 7 December 2017

Contract summary

Industry

  • Optical-character-recognition (OCR) software package - 48313000

  • Miscellaneous business-related services - 79990000

  • Scanning and invoicing services - 79999000

    • Scanning services - 79999100

Location of contract

Yorkshire and the Humber

Value of contract

£250,000

Procurement reference

KIRKC001-DN296931-63965592

Published date

26 January 2018

Closing date

7 December 2017

Contract start date

1 April 2018

Contract end date

31 March 2020

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Tenders are invited by the Council of the Borough of Kirklees (the \"Council\") from Service Providers with relevant experience and ability to provide the supply of invoice scanning and data capture service (the \"Services\"). The Council operates a Shared Service Centre to manage certain operational tasks for the authority. A primary responsibility of the Shared Service Centre is payment of invoices to the Council's creditors - approximately eighty four thousand (84,000) invoices per annum. The Council requires provision of an invoice scanning and data capture service to facilitate this function. The Service Provider will be required to undertake the following services (or any subsequent variation thereof through the Change Control Procedure): Receipt of Documents; Scanning and Data Capture; Discrepancy Handling; Data and Image Export; Service Level Reporting. It is anticipated that the Contract will initially run for a period of two (2) years with the successful Service Provider, with the provision to extend the Contract for a further period, or for successive periods, up to 31st March 2023. The current service utilised by the Council's Financial Management, Risk, IT and Performance Service for its invoice scanning and data capture service requirements is valued at approximately fifty thousand pounds (£50,000) per annum. The anticipated value of the Services being procured by the Council under this Contract is estimated to be approximately one hundred thousand pounds (£100,000) over the initial two (2) years of the Contract, plus the extension period, or successive extension periods up to 31st March 2023, estimated at approximately fifty thousand pounds (£50,000) per annum. The anticipated Commencement Date of the Contract is 1st April 2018. Tender documents are available to download at: https://www.yortender.co.uk/procontract/supplier.nsf.

Award information

Awarded date

17 January 2018

Contract start date

1 April 2018

Contract end date

31 March 2020

Total value of contract

£125,445

This contract was awarded to 1 supplier.

Parseq Limited

Address

Lowton Way, Hellaby, Rotherham, S66 8RY

Reference

None

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

Mark Atkinson

Address

2nd Floor Civic Centre 3
Market Street
Huddersfield
HD1 2TG
England

Telephone

+44 1484221000

Email

mark.atkinson@kirklees.gov.uk

Website

http://www.kirklees.gov.uk