Published date: 27 March 2024

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 30 April 2024, 12pm

Contract summary

Industry

  • Restaurant and food-serving services - 55300000

  • Catering services for other enterprises or other institutions - 55523000

  • Retail trade services - 55900000

    • Supply services of personnel including temporary staff - 79620000

    • Event services - 79952000

Location of contract

London

Value of contract

£8,400,000 to £10,800,000

Procurement reference

tender_388725/1335661

Published date

27 March 2024

Closing date

30 April 2024

Closing time

12pm

Contract start date

24 June 2024

Contract end date

31 March 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The United Kingdom (UK) is participating in World Expo 2025, which runs from 13 April 2025 - 13 October 2025 and will take place in Osaka, Kansai, Japan. His Majestys Government (HMG) will deliver a self-built UK Pavilion (UKP) at Expo 2025 Osaka.

This requirement for the provision of Full Operational Services (FOS) to support the delivery of the UK Pavilion (UKP) at Expo 2025 Osaka.

HMG wishes to appoint a supplier to bring together a range of different services necessary for successful operation of UKP, including event management, retail, restaurant and bar provision and all the associated specialist and general supporting staffing and services.  FOS will be fundamental in achieving a world class visitor experience.

The following services make up the overall 'Full Operational Services' required for the UK Pavilion:

1. Events Management. - A full end to end events management service (including catering) for the variety of events which will take place at UKP.

2. Retail Services. A retail offering located in the gift shop which enhances the visitor experience and complements the theme of the UKP.

3. Restaurant and Bar Services. The UKP will have a food and beverage offering, through the provision of a welcoming restaurant and bar that will enhance the visitor experience and be complementary to the overall theme of the Pavilion.

4. General staffing and Supporting Services. A variety of front of house and back of house staffing roles are required to ensure the smooth running and operation of the UKP, including bilingual English and Japanese staff.

The budget for the Contract is a range between is £7,000,000 - £9,000,000 (Seven Million Pounds to Nine Million Pounds) excluding VAT (£8,400,000 - £10,800,000 inclusive of VAT).

More information

Attachments

Additional text

For full details of the Procurement, interested parties must access the full suite of procurement documentation via the e-tendering portal Jaggaer (https://uktrade.app.jaggaer.com/web/login.html.).

Once you have access Jaggaer you can locate this ITT under reference number: itt_601.

About the buyer

Contact name

Department for Business and Trade

Address

Old Admiralty Building
London
SW1A 2BL
England

Email

MajorWorldEventsCommercial@businessandtrade.gov.uk

Website

https://www.gov.uk/government/organisations/department-for-business-and-trade