Published date: 5 September 2025

Last edited date: 8 September 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 8 October 2025, 12pm

Contract summary

Industry

  • Repair and maintenance services of electrical building installations - 50711000

Location of contract

East Midlands

Value of contract

£580,000

Procurement reference

TD2289

Published date

5 September 2025

Closing date

8 October 2025

Closing time

12pm

Contract start date

30 January 2026

Contract end date

29 January 2028

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Derby City Council (the Council) is undertaking this procurement to establish a contract for electrical reactive maintenance services.

The procurement process adopted by the Council is based on the 'Open' tendering procedure as detailed in the Procurement Act 2023 (the "Act") and the Procurement Regulations 2024 (the "Regulations".)

The initial contract period is two (2) years; the contract is estimated to commence 30th January 2026 and expire 29th January 2028.
There will be an option to extend the contract for three (3) years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is five (5) years.

Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline to submit clarification questions is 12:00 Friday 19th September 2025.

The deadline for returns is 12:00 on Wednesday 8th October 2025.

Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)

Please search for TD2289 or DN789442.

Please note: we will only accept expressions of interest through the e-tendering system.

Local Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased service demand or the need to extend provision to new areas or client groups.
As set out in the Scope, bidders should note that the total costs estimated contract value as stated in the Contract Notice is £580,000, comprises of two components:
i) The core contract value, estimated at £580,000, based on known current service requirements
ii) An additional estimated value of £1,160,000 to reflect potential future changes in service scope or volume linked to LGR.

Further details on the LGR can be found by accessing this link: https://www.gov.uk/government/collections/local-government-reorganisation-policy-and-programme-updates and https://www.derby.gov.uk/

More information

Links

Additional text

Please note suppliers wishing to express interest and obtain the documentation must do so by 12:00 on Tuesday 7th October 2025. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a bid.

The deadline to submit clarification questions is 12:00 Friday 19th September 2025.

The deadline for returns is 12:00 on Wednesday 8th October 2025.

Documents are available at www.eastmidstenders.org
(https://www.eastmidstenders.org)

Please search for TD2289 or DN789442.

Please note: we will only accept expressions of interest through the e-tendering system.

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Address

The Council House, Corporation Street
Derby
DE12FS
England

Email

procurement@derby.gov.uk

Website

https://www.derby.gov.uk/