Published date: 5 November 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.

Closing: 7 December 2021, 5pm

Contract summary


  • Repair, maintenance and associated services of vehicles and related equipment - 50100000

  • Repair and maintenance services of motor vehicles and associated equipment - 50110000

  • Vehicle-fleet management services - 50111100

    • Vehicle-fleet-support services - 50111110

    • Repair and maintenance services of cars - 50112000

    • Repair and maintenance services of buses - 50113000

    • Repair and maintenance services of trucks - 50114000

    • Repair and maintenance services of motorcycles - 50115000

    • Maintenance and repair services related to specific parts of vehicles - 50116000

Location of contract

IG11 7LU

Value of contract


Procurement reference


Published date

5 November 2021

Closing date

7 December 2021

Closing time


Contract start date

1 April 2022

Contract end date

31 March 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?


Contract is suitable for VCSEs?



The Council and its ancillary arms require a Contractor to provide Specialist Vehicle Repairs Services for its fleet

The work included in this contract covers Specialist Vehicle Repairs support to LBBD's in-house workshop at the Frizlands Depot, Dagenham but would be required to work at other Depots as and when needed. Services will include but not limited to:

- Vehicle diagnostic - Contractor's equipment.
- Vehicle servicing and general fleet repairs - Parts and consumables supplied by LBBD
- Basic Welding - Equipment supplied by LBBD
- Electric diagnostic - Contractors' equipment
- Electrical repairs - Parts and consumables supplied by LBBD.
- Service/Maintenance of Plant equipment - Parts and consumables supplied by LBBD
- Tail Lift repairs and servicing - Parts and consumables supplied by LBBD
- Tipper repairs and Hydraulics - Parts and consumables supplied by LBBD
- Ford accredited warranty repair for car and commercial vehicles - Contractor's equipment
- Ford accredited software updates for car and commercial vehicles - Contractor's equipment
- Vehicle breakdowns as and when required, (mainly within the borough but may be required to attend breakdowns outside the borough from time to time).

The Contractor shall deliver the service to the Authority covering multiple locations around Borough as detailed in the specification

The contract is for a period of 3 years with an option to extend for a period of up to 2 years

More information


Additional text

Additional Information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal: and click the link to register
- Accept the terms and conditions and click 'continue'
- Enter your correct business and user details - Note the username you chose and click 'Save' when complete
- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only)
-You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3.

Responding to the tender
- Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining)
- You can now use the 'Messages' function to communicate with the buyer
and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk

About the buyer


1 Town Square
IG11 7LU