Published date: 18 October 2023
This notice was replaced on 3 May 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 3 May 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Sewage, refuse, cleaning and environmental services - 90000000
Location of contract
TR27 4NX
Value of contract
£205,000
Procurement reference
Cleaning and Operational Management of Public Conveniences
Published date
18 October 2023
Closing date
5 December 2023
Closing time
9am
Contract start date
1 April 2024
Contract end date
31 March 2030
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Hayle Town Council has responsibility for the four public conveniences in Hayle. We are seeking tenders from competent contractors to ensure that the public conveniences provided are clean, safe and fully operational throughout the agreed opening times.
The successful tenderer will be offered the contract for a period of 4(+1+1) years subject to service provision, commencing 1 April 2024.
Tenders are invited for the following:
1. Daily unlock, (by 8am) and lock up (not before 7pm) of the toilets
2. Daily cleaning of toilets
Daily cleaning of toilets as per specification listed on Page 3 - 4 and additional visits to clean the toilets if necessary.
3. Weekly cleaning and regular deep cleaning
As per specification listed on Page 4.
4. Sanitary and sharps disposal
5. Provision of all consumables and soap dispensers and toilet roll holders in the Ladies, Gents and Unisex toilets
6. Out of hours repairs as required to a single item limit of £500 with a full report to the Town Clerk at the earliest opportunity
7. Monthly legionella testing
A detailed cleaning specification is contained in the tender pack.
CONTRACT
In submitting a tender, the tenderer shall be deemed to have offered to undertake the service and any variations thereto in accordance with the provisions of the Health and Safety at Work etc. Act 1974, Modern Slavery Act 2015 and any other current legislation covering such works.
All tenderers must provide:
• Details of appropriate insurances
• Company Health and Safety Policy
• Method statements for cleaning operations and disposal of clinical waste
• Risk assessments for all functions associated with the contract and a lone working policy if required.
• Emergency Action Plan
• Proof of CoSHH training of all staff employed who attend the sites
• CoSHH assessments for all materials used on the sites
Return completed Tender Form and requested documentation (see above) either by email or in an envelope clearly labelled 'Public Convenience Tender' to:
info@hayletowncouncil.net
or
Town Clerk
Hayle Town Council
Hayle Community Centre
58 Queensway
Hayle
TR27 4NX
The deadline for the receipt of tender applications is 9am on Tuesday 5 December 2023.
More information
Additional text
-
The Invitation to Tender Information document and application form may be downloaded from:
https://www.hayletowncouncil.net/category/news/
The value has been estimated, based on an annual cost of £34,200 for a maximum of 6 years.
This tender will not be split into lots.
About the buyer
Contact name
Phil Drew
Address
Hayle Community Centre, 58 Queensway
Hayle
TR274NX
England
Telephone
01736755005
Website
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