Published date: 9 February 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 3 March 2023, 10am

Contract summary

Industry

  • Promotional services - 79342200

  • Event services - 79952000

  • Cultural event organisation services - 79952100

Location of contract

SE1 8XT

Value of contract

£1 to £80,000

Procurement reference

IT-190-360-2023/319

Published date

9 February 2023

Closing date

3 March 2023

Closing time

10am

Contract start date

1 April 2023

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event.

The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences.

Opening and Closing Night Receptions
The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue.
Opening and Closing Nights are high profile media events, with an invited audience of approx. 900 - 1000 filmmakers, Industry professionals and celebrities, together with a sizable public audience. Opening and Closing Nights are key publicity drivers for the Festival and are two of the BFI's largest annual events. The Opening and Closing Night parties are exclusive social events, offering the highest level of sophistication in environment and atmosphere; as well as high quality catering and service.
For clarity, this contract covers the reception element of the Opening and Closing Nights only. Production of the Red Carpet Gala Screenings are covered in a separate tender.

Sponsored Gala Receptions
A number of our Sponsored Headline Galas come with post-screening Receptions for c350-500 high-profile guests. These typically run from c 20:00-00:00 and include drinks, canapés, a DJ and light venue dressing.
Recent venues have included Skylon, BFI Riverfront, 100 Wardour Street, Sushi Samba Covent Garden, and St Martins Lane Hotel. It is anticipated there will be 3 - 4 of these events each year.
For clarity, this contract covers the reception element of the Sponsored Headline Galas only. Production of the Red Carpet Gala Screenings are covered in a separate tender.

More information

Links

Additional text

To take part in this tender, please visit our website, at https://in-tendhost.co.uk/bfi/aspx/Tenders/Current , where you will need to register, if you haven't already, and express an interest in this opportunity to access the relevant documents. Please note expressions of interest will only be accepted via the portal.

Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Graham Bellas

Address

Belvedere Road
Southbank
Waterloo
SE1 8XT
United Kingdom

Telephone

0207 173 3299

Email

graham.bellas@bfi.org.uk