Published date: 1 December 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 12 January 2024, 12pm

Contract summary

Industry

  • Food, beverages, tobacco and related products - 15000000

  • Animal products, meat and meat products - 15100000

  • Prepared and preserved fish - 15200000

    • Fruit, vegetables and related products - 15300000

    • Animal or vegetable oils and fats - 15400000

    • Dairy products - 15500000

    • Grain mill products, starches and starch products - 15600000

    • Miscellaneous food products - 15800000

Location of contract

PO1 2AL

Value of contract

£0

Procurement reference

IT-26-4914-P00004914

Published date

1 December 2023

Closing date

12 January 2024

Closing time

12pm

Contract start date

1 April 2024

Contract end date

1 March 2028

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites in the Portsmouth Area as required.

The council are seeking to establish a Framework of two suppliers in order to satisfy the council's best value duties. Framework suppliers will have the ability to update their Framework prices on a monthly basis. Call-off contracts (resulting in the ordering of goods) will be awarded following a process where the prices of goods to be supplied are compared across the two framework suppliers and the contract awarded to the supplier with the lowest total value.

Source of referrals will include but is not limited to, the supply and distribution to the following sites:
o Residential or Nursing, including Harry Sotnick House, Russets and Shearwater
o Day Services, including The Royal Albert Day Centre and SensePlus Portsmouth
o Other Adult Services include Short Stay, Respite, Rehabilitation for the Elderly
o The potential opportunity to deliver goods to other directorates across the Council including museums and other Council operated sites (currently these sites are covered by another contract).

The estimated value of the framework is IRO ?145,000 per annum, and IRO ?580,000 over the total four-year term.

The framework value is expected to remain in the region of the figure stated above however it may increase or decrease throughout the framework term subject to any known or unknown changes to budget allocation, negotiations regarding inflationary increases, variation of services, or addition of further associated services in order to meet changes in demand or delivery.

An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to amount to an increase of more than approximately 50% over the Framework's lifetime and would therefore initially offer an approximate figure of ?217,500 per annum, ?870,000 over the four-year term.

The procurement timetable:

o Contract notice published on FTS - 1st December 2023
o Tender documents on In-tend - 1st December 2023
o Deadline for clarification - 29th December 2023 at 23:59
o Tender return deadline - 12th January 2024 at 12:00
o Notification of Award - 2nd February 2024
o Standstill period - 3rd - 12th February 2024
o Contract award - 13th February 2024
o Start of contract - 1st April 2024

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Framework Agreement for the supply and distribution of Dry, Chilled and Frozen Food.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes

About the buyer

Contact name

Procurement Service

Address

Guildhall Square
Portsmouth
Hants
PO1 2AL
United Kingdom

Telephone

023 9268 8235

Email

procurement@portsmouthcc.gov.uk