Published date: 24 September 2021

Last edited date: 30 September 2021

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 22 October 2021, 12pm

Contract summary

Industry

  • Event services - 79952000

  • Festival organisation services - 79953000

Location of contract

South West

Value of contract

£19,000 to £57,000

Procurement reference

PTC-03-2021

Published date

24 September 2021

Closing date

22 October 2021

Closing time

12pm

Contract start date

8 November 2021

Contract end date

31 August 2024

Contract type

Supply contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

Applications are sought for Golowan 2022 and the following 2 years, from groups that are CIOs or CIC's partnered with a charitable organisation so as to move toward the community aspiration that Golowan is overseen by a charitable community organisation. In assessing bids, the ability to dependably deliver a Golowan 2022 festival and 2 further festivals will take precedence over meeting the desired charitable organisational structure. Dates for all 3 festivals are given in the draft Service Level Agreement included with this notice.
Aims:
To provide an inclusive community event which celebrates the distinctive identity of Penzance as part of the Celtic Fringe.
The delivery of free community events over the Mazey Day weekend which together represent the heart of the community's midsummer celebration.
To collaborate with the owners of local venues (both commercial and community) to put on a range of events covering diverse genres.
Such collaborative and partnership working is encouraged where there is confidence that the resulting events are financially viable.
Deliverables
Delivery of the core elements of the annual Penzance Golowan Festival includes the following:
- Mock Mayor Elections.
The annual and ancient ceremony to elect the Mock Mayor of the Quay. This takes place on the Thursday before Mazey Day and the Mock Mayor once elected, addresses the crowd at the opening ceremony of the first Mazey Day Procession
- Mazey Day Celebrations.
o Street Processions
o Market and craft stalls
o Street and open air music and traditional dance.
o Street Entertainment
- Quay Fair.
Held along Penzance Promenade.
o Market and Craft Stalls
o Street Entertainment
- Community Groups, Schools and Local Artists Collaboration.
Each year schools and community groups sign up to take part in the Mazey Day processions with each group producing large banners, images and models that are paraded through the town.

More information

Attachments

Additional text

Instructions on how to submit an application.
Applicants should return a completed Golowan 2022-24 Application Form along with the documents listed below to tenders@penzance-tc.gov.uk marked FAO Hester Hunt.
-Business Plan/Project Plan
-Event Management Plan
-Financial/Budget Plan
-Volunteer Management Plan
-Crowd Management Plan
If you require a document in a different format please email us at the address provided.

About the buyer

Contact name

Hester Hunt

Address

Penzance Council, Penlee Centre, Penlee Park
PENZANCE
TR18 4HE
England

Telephone

01736363405

Email

tenders@penzance-tc.gov.uk

Website

www.penzance-tc.gov.uk