Published date: 16 October 2025

Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.


Closing date: 31 October 2025

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

BS1 5DS

Procurement reference

tender_508646/1523014

Published date

16 October 2025

Closing date

31 October 2025

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The University of Bristol is undertaking early market engagement to identify suppliers capable of delivering a replacement for Axiell CALM (archive management software) and CalmView (online archives catalogue), which will reach end-of-life in December 2027.

The University manages two distinct archival collections-Special Collections and the Theatre Collection-each with separate operational needs and public identities. Any proposed solution must support the independent management, cataloguing, and public access of both collections, maintaining distinct staff-facing and public-facing interfaces.

A critical requirement is seamless integration with Preservica, the University's digital preservation platform, to ensure continuity of digital preservation workflows and alignment with our long-term strategy.

Please note: This is not a formal tender and does not commit the University to any procurement decision.

Please note the University Of Bristol is not a Contracting Authority as defined by PA2023

More information

Links

Additional text

The form below outlines key functional, technical, and compliance criteria. Suppliers are invited to complete the form to indicate whether their solution meets each requirement.

Please note: This is not a formal tender and does not commit the University to any procurement decision.

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Sally Smart

Address

Augustines Courtyard
Bristol
BS1 5DS
England

Email

purchasing-office@bristol.ac.uk

Website

https://www.bristol.ac.uk/