Published date: 11 April 2025

Last edited date: 15 April 2025

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 23 May 2025, 12pm

Contract summary

Industry

  • Lighting equipment and electric lamps - 31500000

Location of contract

East of England

Value of contract

£65,000 to £66,000

Procurement reference

SNTC-XmasLights-04-25

Published date

11 April 2025

Closing date

23 May 2025

Closing time

12pm

Contract start date

1 August 2025

Contract end date

8 January 2028

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

TENDER BACKGROUND
St Neots Town Council oversees the Christmas light display in the Market Square and High Street and is inviting tenders for the design, supply, installation, removal, storage, and annual maintenance and testing of high-quality Christmas lights. This contract will cover the festive light displays for the 2025, 2026, and 2027 Christmas seasons, starting in November 2025.

The Council is committed to delivering a high-quality Christmas lights display for its residents. The aim is to create a festive display that impresses the community and celebrates the season.

The primary objectives are the following:
• Deliver a safe and reliable lighting display that aligns with the design brief and specified locations.
• Comply with the established timelines.
• Prioritise health and safety in all circumstances

HOW TO SUBMIT A BID
Submission Requirements
Interested providers must submit all parts of the Application Form and complete all sections from pages 10 onwards.

Bidders must meet all the Minimum Requirements Design Brief or agree to meet them prior to the contract start date to be eligible for appointment.

Submission Format
All bidders are required to submit a completed application form by email to jacqueline.coleman@stneots-tc.gov.uk

The email should have the subject line as "Christmas Lights Tender" written on it. Bidders must submit their final tender before the submission deadline of noon on 23rd May 2025.

TENDER EVALUATION & SELECTION
Procurement Assessment Panel
The procurement assessment panel will consist of St Neots Town Council Officers and nominated Members.

Ownership of Christmas Lights
The successful tenderer will own and maintain all the Christmas Lights, rather than the Town Council.

Detailed Tender
The tender submission should clearly outline how the Tenderer will fulfil the Council's requirements.

Three-Year Agreement
The prices should reflect a three-year agreement. Any cost increases during this period that are not included in the formal tender will not be the Council's responsibility. Tenderers should account for any potential inflation when quoting for the three-year contract

More information

Attachments

  • St Neots Xmas Lights Tender 2025 - V3.pdf
  • Tender notice
  • Tender pack for the three year provision of St Neots Christmas lights display. Pack includes tender information, provision particulars and application form.

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Jacqueline Coleman

Address

ST. NEOTS TOWN COUNCIL
Steve Van De Kerkhove Community Centre, Cemetery Road
ST. NEOTS
PE192BX
England

Telephone

01480388911

Email

jacqueline.coleman@stneots-tc.gov.uk

Website

www.stneots-tc.gov.uk