Published date: 14 April 2023

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 1 August 2022, 12am

Contract summary

Industry

  • Surveying services - 71355000

Location of contract

England, Wales

Value of contract

£14,600,000 to £25,000,000

Procurement reference

HMLR700553

Published date

14 April 2023

Closing date

1 August 2022

Closing time

12am

Contract start date

1 April 2023

Contract end date

31 March 2028

Contract type

Service contract

Procedure type

Negotiated procedure without prior publication (above threshold)

The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

The contracting authority has a legal requirement (under Land Registration Act 2002) to create a Title Plan and IndexMap based on the latest edition of the Ordnance Survey map for the purpose of land registration. To
enable the contracting authority to do this, Ordnance Survey will provide the contracting authority with the following Services:
- Standard Surveys;
- Tracked Surveys;
- Check Surveys;
- Priority Surveys;
- MasterMap Daily Update Service;
and
- Feature Validation Data Set (FVDS)

More information

Additional text

Ordnance Survey is the national mapping agency for Great Britain. The services to be provided by Ordnance Survey Ltd (OS) under this agreement have been awarded to OS in accordance with Regulation 32(2)(b)(ii) and Regulation 32(2)(b)(iii) of the Public Contracts Regulations 2015 because OS is the sole provider of the services required due to technical reasons and due to OS's exclusive rights in respect of the MasterMap data.

OS currently creates and maintains MasterMap which is a unique asset. MasterMap is the only nationally consistent dataset for the whole of Great Britain that is updated constantly and to the standards required by the contracting authority. The ability to hold, manipulate and maintain MasterMap is restricted to OS who are a wholly owned government company. Department for Business, Energy and Industrial Strategy owns 100 % of the shares of OS.

Currently, no other company can supply the surveying services required to update MasterMap and all the necessary services required to create and maintain it. Rule 5 of the Land Registration Rules 2003 requires that title plan has to be based on an Ordnance Survey map. As the sole provider of MasterMap and the data contained in it, there is no reasonable alternative or substitute to OS available and the contracting authority has concluded that the further disaggregation of services is not possible. It would not therefore be possible for the contracting authority to conduct an open tender process as competition is absent for technical reasons.

Award information

Awarded date

17 March 2023

Contract start date

1 April 2023

Contract end date

31 March 2028

Total value of contract

£14,600,000

This contract was awarded to 1 supplier.

Ordnance Survey Limited

Address

Explorer House, Adanac Drive, Nursling

Southampton

SO16 0AS

Reference

Companies House number: 09121572

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Contact name

James Sutton

Address

Trafalgar House,1 Bedford Park
CROYDON
CR0 2AQ
England

Telephone

0300 006 2987

Email

james.sutton@landregistry.gov.uk