Published date: 17 December 2020

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 18 February 2020, 12am

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East, South West

Value of contract

£2,743,705

Procurement reference

tender_222872/912667

Published date

17 December 2020

Closing date

18 February 2020

Closing time

12am

Contract start date

10 June 2020

Contract end date

9 June 2026

Contract type

Service contract

Procedure type

Restricted procedure (above threshold)

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The CDC2 Programme is the successor to CDC1 Programme and will be undertaken between 2021 and 2026 In addition to the IT solution, the DfE intends to procure 3 Surveying Organisations ('SO'), an organisation to provide aerial photography of school buildings and a Technical and Quality Management organisation ('TQM') to deliver the services required by the programme. This notice relates to the procurement of the cloud based Software as a Service ('SaaS') software solution (the 'IT Solution').
The IT Solution supplier will be required to work together with the aforementioned suppliers on the CDC2 Programme. Aerial photography for the first tranche of CDC2 schools is expected to be procured and managed directly by the DfE. Please note that the IT solution supplier was procured first, followed by the procurement of the SOs and TQM.
In summary the IT Solution must provide:
- field based data collection for both school and further education establishments via a surveyor operated mobile device app,
- development and manipulation of the data by SOs PMO team via a web app,
- web app 'data audit' functionality operable by an audit team,
- functionality to enable secure reporting to schools, colleges, responsible bodies and a variety of other stakeholders.
Data being collected, stored and processed via the IT Solution has been classified as official and/or official sensitive, as such the IT Solution must be capable of providing sufficient data security at the level of official sensitive.
New data is provided by a large number of internal and external users across a range of devices. The IT Solution will need to be capable of allowing the DfE to draw live or near- live data into an existing internal database via API in a form that enables bespoke analysis by the DfE's analysts.
The contract for the IT Solution (the 'Agreement') will be divided into 2 stages. The first stage will be a mobilisation phase during which the supplier will implement their solution, including API links, migration of CDC data, functional testing and UAT. The second stage will be the operational phase and this will be contingent on the successful procurement of the SO and TQM supplier contracts.
The initial term of the contract will be 6 years, with option to extend for a further period or periods of up to a maximum overall extension of two (2) years. The initial term begins with an implementation period of 6 months and allows for a 5 month handover period prior to expiry (and the optional extension). This is to accommodate the 5 year CDC2 programme.
Supplementary to the CDC2 programme and process, the DfE may require the IT Solution to collect data to support the school NCA to understand the use of spaces within a school. This data is used to measure and plan school places provision.

More information

Attachments

Award information

Awarded date

31 March 2020

Contract start date

10 June 2020

Contract end date

9 June 2026

Total value of contract

£2,743,705

This contract was awarded to 1 supplier.

Accruent UK Ltd

Address

Nautilus House, Redburn Court, Earl Grey Way, North Shields, Tyne and Wear, NE29 6AR

Reference

Companies House number: 07504386

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

Piccadilly Gate, Store Street
Manchester
M1 2WD
England

Telephone

+44123456789

Email

DFE.CDCPROGRAMME@education.gov.uk