Published date: 27 May 2025
Last edited date: 27 May 2025
Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
Contract summary
Industry
Cleaning services - 90910000
Location of contract
Any region
Procurement reference
tender_487929/1483754
Published date
27 May 2025
Closing date
31 July 2025
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Home Office has a requirement to appoint a suitably qualified Supplier to deliver specialist cleaning services for Border Force operational environments. The contract will cover the routine and ad hoc cleaning of sensitive End User Devices (EUDs), including Primary Control Points (PCPs), Document Scanners, Fingerprint Readers, Laptop Cabinets and eGates (on an as-needed basis). The Supplier must demonstrate experience in cleaning electronic and biometric equipment in secure, high-traffic environments. All cleaning must adhere to manufacturer guidelines and security protocols to ensure the continued functionality and integrity of the equipment. All personnel deployed under this contract must hold appropriate security clearance. The supplier will be responsible for ensuring compliance with all relevant security and access control procedures at Border Force locations. The contract will include scheduled cleaning services, rapid-response capability for ad hoc requirements, and detailed reporting on completed tasks. Suppliers must comply with all applicable health, safety, and data protection standards.
We are going to be using RM6264 Facilities Management and Workplace Services Dynamic Purchasing System. We are making you aware of this in this notice for you to onboard by following these instructions:
How to onboard FM DPS:
1- follow this link Dynamic Purchasing Systems - https://supplierregistration.cabinetoffice.gov.uk/dps?fh=1#buildingcleaningservices - on the left hand side, select the box for facilities management and once selected, the Facilities Management and Workplace Services DPS RM6264 will be an option.
2- ensure you are looking at RM6264 Facilities Management and Workplace Services DPS and scroll down to select access as a supplier
3- create a log in when prompted and trying to log in
4- once logged in, it should take you through to the selection questionnaire, this needs to be completed, and then you will begin to complete the second questionnaire (DPSQ).
5- as part of this questionnaire, you will need to upload your insurances (employers, public liability, professional indemnity and cyber essentials) and also the financial viability risk assessment. (This can be found in the bid pack accessible from the first step linked above, and it is within the bid pack folder, named attachment 3a financial viability risk assessment)
6- once this is completed, your application will be assessed to be appointed on the DPS. Please note there is a 10-working day SLA period to be assessed, without any additional push backs for any further information, so we would advise you begin the onboarding process as soon as possible. This can be longer if there are multiple requests for additional information. If you have selected the £500,001+ , you will be required to submit a carbon reduction plan too as part of your onboarding process. DESCRIPTION CONTINUED IN ADDITIONAL TEXT BOX
More information
Previous notice about this procurement
Border Force 'Port' Cleaning Device Contract Early Market Engagement
- Early engagement
- Published 27 May 2025
Additional text
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Please also be aware that selection questionnaires (first questionnaire) cannot be amended, so ensure all details are correct before moving on. If there are elements to the application that are incorrect, your application will be pushed back to require additional information.
We are using the DPS as our intention is to advertise the requirement in July 2025.
ITT Published - July 2025
Deadline for Supplier Questions - August 2025
Deadline for Responding to Supplier Questions - August 2025
ITT Closes - September 2025
Evaluation - September/October 2025
Moderation Meeting - November 2025
Award Contract - November 2025
Supplier onboarding - November/December 2025
How to apply
Follow the instructions given in the description or the more information section.
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Closing date: 31 July 2025
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