Published date: 11 April 2025
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Project management software package - 48331000
Location of contract
bs1 6ew
Value of contract
£60,000
Procurement reference
CF-0005900DWS000000ED3p2AG
Published date
11 April 2025
Closing date
28 April 2025
Closing time
12pm
Contract start date
12 May 2025
Contract end date
12 May 2026
Contract type
Service contract
Procedure type
Open procedure (below threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements below the relevant contract value threshold.
Contract is suitable for SMEs?
No
Contract is suitable for VCSEs?
No
Description
The MCA has grown rapidly in scale and complexity in the last 7 years. Processes and tools that were adequate for managing a smaller organisation cannot be easily scaled up to manage the growing volume of activity and number of projects.
There is currently no central list of all projects and activity across the MCA, or consistent recording of project attributes. Whilst individual business areas keep track, this is done inconsistently across the organisation and relies on heavy use of spreadsheets - compromising accuracy, completeness and timeliness of reporting. Summary reporting against strategic objectives and business plan deliverables is a very unreliable, cumbersome and manual process.
Project progress is currently monitored through the collation of 'highlight' reports from project managers. The format for these reports is currently either MS Excel or MS Word. Whilst the Excel version does provide some structured data for onward reporting it is a manual process to transform the data into a suitable format. The quality and completeness of the reports is inconsistent and there is considerable manual validation and correction required. The Word version provides mainly unstructured data and so the process for reporting from these is even more resource intensive. In addition, with over 100 projects, the number of highlight reports that are manually requested, checked and then filed is significant.
Purpose of Procurement
The objective of this work is to ensure that the MCA has a robust and accurate set of key information about all projects in development and delivery. The data will be in a format that can be maintained and accessed by teams across the regional partnership and that can be used to meet many different reporting requirements. This will facilitate oversight and assurance of developing proposals and management of the performance of schemes in delivery. It will enable the MCA to evidence how much it has invested in projects across each strategic priority, how well those projects are performing against plan and what outputs and outcomes they're delivering.
Interested parties can obtain further details here https://weca-atamis.my.site.com/s/Welcome
About the buyer
Contact name
Paul Smith
Address
70 redcliffe street
bristol
bs1 6ew
GB
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Closing: 28 April 2025, 12pm
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