Published date: 17 February 2025

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 14 April 2025, 12pm

Contract summary

Industry

  • Eggs - 03142500

  • Frozen fish products - 15229000

  • Frozen vegetables - 15331170

    • Assorted dairy products - 15550000

    • Bread products, fresh pastry goods and cakes - 15810000

    • Canned goods - 15897200

    • Soft drinks - 15982000

Location of contract

RM1 3BB

Value of contract

£27,000,000

Procurement reference

ITTH155

Published date

17 February 2025

Closing date

14 April 2025

Closing time

12pm

Contract start date

1 September 2025

Contract end date

31 August 2029

Contract type

Supply contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Havering Council intends to commence a tender exercise for the award of a multi-supplier framework agreement for the supply of frozen foods and groceries to several local authorities who provide in-house school catering services. This agreement will be made available to members of the Procurement Across London (PAL) catering group currently comprising of multiple East London authorities, with the option of other London Boroughs joining.

Main site or place of performance:
Schools, Academies, and Council Premises within the London Boroughs of Havering, Tower Hamlets, Waltham Forest, Thurrock Unitary and others.

• Framework Scope: The framework will coverassorted frozen foods, groceries, and other essential food supplies required for in-house school catering services.

Estimated Total Value
• The framework is anticipated to have a total estimated value of £27,000,000 over a duration of 3 + 1 years.

To participate in this procurement, Potential Providers must first be registered on the Oracle Fusion e-tendering portal. Registration on to the portal is free.

https://elfy.fa.em3.oraclecloud.com/fscmUI/faces/FuseWelcome

It is imperative that suppliers read all guidance documents on:
• How to register as a supplier for the tender
• How to submit a bid for the tender
These documents are available to view here https://www.havering.gov.uk/info/20071/doing_business_with_us/387/how_we_buy/2
Suppliers that would like to take part in this tender process are invited to 'Express Interest' upon which they will be given access to the full tender documentation delivery through th e-tendering system.
All information regarding this Tender can be downloaded from the Portal and completed submissions and additional documentation should be submitted in accordance with guidance accompanying this Tender. Tenderers have access to their own submission and are able to amend these until the tender deadline.

The procurement documents are available for unrestricted and full direct access, free of charge, at
https://elfy.fa.em3.oraclecloud.com/fscmUI/faces/FuseWelcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://elfy.fa.em3.oraclecloud.com/fscmUI/faces/FuseWelcome

More information

Previous notice about this procurement

Frozen Foods and Groceries Framework

  • Early engagement
  • Published 29 October 2024

Additional text

The Authority's needs and requirements for the Contract are included in the procurement documentation.

Following submissions of the completed SQs, the Authority will apply the selection stage criteria, as set out in the procurement documentation.

Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by the Authority.

All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the Selection Questionnaire and the procurement process as a whole. Under no circumstances will the Authority or any of its advisors be liable for any costs or expenses borne by any applicant or such applicant's associated organisations or any of its advisors in this process whether the applicant is successful or otherwise.

About the buyer

Contact name

Rebecca Nippress

Address

Town Hall
Main Road
ROMFORD
RM13BB
England

Telephone

01708 434017

Email

Procurement.Support@havering.gov.uk