Published date: 8 May 2022

This notice was replaced on 12 August 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 12 August 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Electrical machinery, apparatus, equipment and consumables; lighting - 31000000

  • Lighting equipment and electric lamps - 31500000

  • Christmas tree lights - 31522000

    • Christmas tree - 39298910

    • Building installation work - 45300000

    • Electrical installation work - 45310000

    • Maintenance services of public-lighting installations and traffic lights - 50232000

Location of contract

South West

Value of contract

£1,300,000

Procurement reference

BOURN001-DN608293-02724524

Published date

8 May 2022

Closing date

9 June 2022

Closing time

2pm

Contract start date

1 August 2022

Contract end date

31 July 2023

Contract type

Supply contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

2022 will see the launch of Poole's Christmas Maritime Lighting Festival which will bring an attractor event to Poole over a 6-week Christmas period. The free to attend event will run through the centre of Poole bringing a Maritime Christmas feel, to support the businesses across this period whilst raising the profile of the destination.

BCP Council requires a Supplier to design, build and install unique Christmas lighting features. This is to include all associated build and design, hire, storage, installation, derig and maintenance of Christmas lighting features.

The dates for Christmas 2022 for the event are provisionally between Saturday 19 November 2022 and Monday 2 January 2023. It is expected that for Christmas 2022 that installation will commence from 7 November 2022. The Supplier will be required to have removed the installation by Sunday 15 January 2023.

For the first year (Christmas 2022), the Council has a budget of £225,000.00 (exclusive of VAT) for the delivery of the Design, Hire and Installation of Lighting and Associated Features for the Poole Christmas Maritime Lighting Festival. This is to include all costs associated with the build and design, hire, storage, installation, derig and maintenance of Christmas lighting features. Bids received will need to be within the budget or will be rejected.

The quality of the visual experience of the theme bringing in light and tradition is paramount in this event in order to provide Poole with the right distinctive and memorable Christmas attraction. The individuality of the content will cement the nature of the event alongside the visual appeal. The design should be unique and preferably bespoke in its creation developing into a sophisticated event with a strong maritime link appealing to a full mix of the public from children to adults. The initial concepts for the design can be found within the procurement documentation.

All features will be on a hire basis to the Council with the Supplier ensuring they are effectively stored and maintained to remain in good working condition throughout the life of the contract as the cost to the Supplier.

The Supplier will be responsible for providing, at their cost, all the necessary professionals for the installation in terms of qualified electricians, forklift drivers and onsite grounds-person including a project manager to be onsite at all times for the build and derig.

There will be a requirement as part of the contract for call outs for the duration of the event each year. All callouts should be included in the costs supplied and be within 2-hour response time.

The contract will be for an initial 1-year period to deliver for Christmas 2022 with the option to extend annually for a further 4 years should funding be extended and all parties are happy to continue. The anticipated start date of the contract is 1 August 2022.

More information

Links

Additional text

Suppliers interested in this contract opportunity can access the full procurement documentation by visiting BCP Council's electronic Tendering system www.supplyingthesouthwest.org.uk

Suppliers should search for the contract opportunity through Supplying the South West. There are further details of the contract opportunity on the advert published on www.supplyingthesouthwest.org.uk and instructions on how suppliers can access the procurement documentation for completion.

Responses to the contract opportunity must be submitted electronically through www.supplyingthesouthwest.org.uk before the deadline shown on the system.

If you are unable to access the advert for the opportunity through www.supplyingthesouthwest.org.uk please contact the Council using the contact details provided.

A notice was sent to the Find a Tender Service (FTS) regarding this opportunity on 8 May 2022.

About the buyer

Contact name

Strategic Procurement Team

Address

Town Hall
Bourne Avenue
Bournemouth
BH2 6DY
England

Telephone

+44 1202128989

Email

procurement@bcpcouncil.gov.uk

Website

https://www.bcpcouncil.gov.uk