Published date: 16 April 2024

Open opportunity - This means that the contract is currently active, and the buying department is looking for potential suppliers to fulfil the contract.


Closing: 21 May 2024, 12pm

Contract summary

Industry

  • Miscellaneous services - 98300000

Location of contract

BA20 1PQ

Value of contract

£30,000

Procurement reference

YTC Christmas Lights 2024

Published date

16 April 2024

Closing date

21 May 2024

Closing time

12pm

Contract start date

30 June 2024

Contract end date

30 January 2030

Contract type

Service contract

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

CHRISTMAS LIGHTS IN YEOVIL
INVITATION TO TENDER

INTRODUCTION
Yeovil Town Council wishes to procure a new festive lights display in the centre of Yeovil Town. This also includes installation and removals of displays; storage and appropriate safety checks. The Christmas Lights Switch event will take place on Saturday 16th November 2024.

SPECIFICATION
Provision of a range of lighting displays as follows:
18 crossings (preferably animated). (variations of/alternatives to traditional crossings will be considered if infrastructure allows)
One of the existing 18 crossings is sponsored and we already have a display.
Please note: all frames must be of a construction compatible with existing anchor points. Fixing points and electrical supplies (including RCD's) are already in place in respect of these crossings.

Core Specification
1 set of LED lights to illuminate trees in the Borough.
Multi-coloured LED festoon lighting to be installed in the trees around the perimeter of St John's Churchyard.
Multi-coloured LED festoon lighting to be installed in the trees in King George Street.
Installation only:
3 column-mounted light fittings (already owned) for use on existing lamp columns in South Western Terrace.
3 column-mounted light fittings (bespoke) for use on existing lamp columns in South Western Terrace to be made following children's design competition in years 2, 3 and 4 (please price separately).
Removal and disposal of existing redundant lights only in year 1:
3 sets of LED lights installed on a group of 5 trees in South Western Terrace.
Please note: electrical supplies (including RCD's) are already in place in respect of the column-mounted light fittings and LED lights.

Additional Specification
Please quote separately for the items below (no price subject to other requirements).
An illuminated artificial 12-metre-high Christmas tree to be installed in the Triangle in Middle Street.
In addition to the above, the Christmas Lights switch on is planned to take place at the Entertainment Area within the Triangle in Middle Street. This area requires lighting that will give a memorable impact upon switch on. Please provide us with your ideas and associated costings for this area separately.
The lights will need to be timed to all come on at 6:30pm on 16th November 2024 on lights switch on. They will then need to remain on until 12th night. Please quote for personnel to supervise the Christmas Light Switch-On on the night of the event.

Please contact Yeovil Town Council for more details and a plan of the Town Centre

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Sally Freemantle

Address

The Town House
19 Union Street
YEOVIL
BA201PQ
England

Telephone

01935 382424

Email

sally.freemantle@yeovil.gov.uk