Published date: 10 November 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 13 December 2023, 12pm

Contract summary

Industry

  • Bicycles - 34430000

Location of contract

East of England

Value of contract

£50,000 to £100,000

Procurement reference

BIP822779537

Published date

10 November 2023

Closing date

13 December 2023

Closing time

12pm

Contract start date

24 January 2024

Contract end date

23 January 2026

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

This project combines 2 elements: a) An electric bike share scheme/network. This is defined by having the ability to pick up and drop off bikes at more than one location. There should be a minimum of two locations. b) a bike loan/ library scheme. This is defined as a service which provides longer term access to bikes without the need to buy them.
Bidders have the opportunity to bid for one, or both elements; however, if a supplier bids for only one element, they will have to subcontract the other element. UDC would like one supplier with a potential subcontractor if needed. Suppliers may also engage local bike shops to support their delivery plan.
For both schemes, the bidder will be required to provide a cost effective, flexible, high quality and value for money bike share scheme to be run in Saffron Walden to increase sustainable travel.
a)Electric bike share scheme
The equipment supplied will need to be 'electrically assisted pedal cycles' (EAPCs).
a.Location(s) and number will be determined by the operator in conjunction with UDC. The bidder will be guided by the survey results, based on the most desired location(s), types of bikes, and likelihood of usage, as well as their own expertise and data.
The bidder should present an options appraisal based on the above.
b)Bike loan / library scheme
•The equipment provided here will be a mixture of conventional pedal bikes, EAPCs, and at least one e-cargo bike.
•Whether this service is based at a fixed location or mobile is a decision that should be made in conjunction with UDC.
•We are open to suggestions and ideas of how to best run this scheme

For both a) and b) the bidder must provide a robust booking system as well as a comprehensive support service spanning maintenance, insurance and re-balancing scheme for the EAPCs. Including the following:
a.Replacement of any faulty or unusable bikes
b.A helpline for riders who need support
c.Battery recharging of all EAPCs
d.Providing new users with a demonstration video or leaflet containing health and safety advice
e.Insurance to cover the entirety of the scheme

If only one element is bided on by a supplier, that is acceptable but the other element will need to be subcontracted.

*****Start of works dates are TBC *****

More information

Links

Additional text

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

About the buyer

Contact name

Ben Glasson

Address

Council Offices
London Road
Saffron Walden
CB11 4ER
UK

Telephone

01245606776

Email

ben.glasson@chelmsford.gov.uk