Published date: 7 October 2025

Last edited date: 8 October 2025

Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.


Closing date: 31 October 2025

Contract summary

Industry

  • Refuse and waste related services - 90500000

Location of contract

UB7 7PN

Procurement reference

WLWA/011/2025

Published date

7 October 2025

Closing date

31 October 2025

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

West London Waste Authority (WLWA) is a statutory Waste Disposal Authority (WDA) formed in 1986. WLWA is responsible for disposing of waste collected by the London Boroughs of Brent, Ealing, Harrow, Hillingdon, Hounslow and Richmond upon Thames. About 1.7 million people live in this area, which covers 38,000 hectares.

Since 2020, WLWA has provided residents with digital on-demand access to a cross-borough, home collection service called the Material Collection Service (MCS) in collaboration with four Boroughs - Brent, Ealing, Harrow and Hounslow.

This service focuses primarily on collecting unwanted and broken large bulky items or materials that residents no longer have use for. As part of WLWA's focus to keep 'treating waste as a valuable resource' the MCS helps us collect these unwanted items and seek to divert them for use in a more circular way - a way where we can recirculate materials to keep them in use for longer through reuse, repair, reprocessing and recycle and design out waste from our system.

The focus of this contract is to provide a high-quality online on-demand collection service, delivered in a flexible and responsive manner, in line with WLWA's vision, mission and purpose. To satisfy WLWA's and its constituent boroughs on-going and varying waste transport services and associated needs, the appointed Contractor must be able to provide services in line with any changes to statutory, operational or customer service requirements throughout the life of the contract.

The aim of this market engagement is to determine whether there are suppliers in the market that are able to deliver the required collection services for multiple materials to WLWA and its constituent boroughs.

A general specification about the service is attached.

If you are interested in the opportunity, please contact rogerstpaul@westlondonwaste.gov.uk by no later than 12:00 pm on Friday 31st October 2025.

*** Please note that this is neither a call for competition nor a procurement exercise ***

*** This future procurement will be run through WLWA's Dynamic Purchasing System (DPS) therefore, will be procured under the Public Contract Regulations 2015 (as amended). Once, interested parties have contacted WLWA, they will be invited to the join the DPS on Proactis.***

***Please allow up to 10 working days for registration to the DPS to be completed***

More information

Attachments

How to apply

Follow the instructions given in the description or the more information section.

About the buyer

Contact name

Roger St Paul

Address

Unit 6
WEST DRAYTON
UB77PN
England

Email

Rogerstpaul@westlondonwaste.gov.uk