Published date: 6 August 2015
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Office, school and office equipment cleaning services - 90919000
Location of contract
BS5 9TX
Value of contract
£50,000
Procurement reference
2015/S 149-275978
Published date
6 August 2015
Closing date
18 September 2015
Contract start date
1 April 2016
Contract end date
31 March 2019
Contract type
Service contract
Procedure type
Restricted procedure
A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The successful tenderer will be required to provide cleaning services at Growth in Learning Trust, initially Barton Hill Academy, Bristol.
Please note the scope of the requirement may grow during the period of the contract with any additional schools being negotiated separately as an addition to the core contract. The Trust has established a strong ethos and values, which will be key in deciding which bidder to award the contract to.
The Academy has 19 classes from nursery to year six. There are currently three classes in each year group from reception to year two and two in each of the others. The Academy is growing fast and the aim is to be fully three form entry by September 2018. The Academy shall benefit from a significant extension to support this objective with new classrooms, kitchen and catering facilities being added by November 2015, in advance of the start of this contract.
This contract will be fixed price in nature with the successful contractor with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. This variation MAY include additional days periodic cleaning as agreed with the client on an annual basis.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Academy. The Academy require that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires the successful contractor to operate to at all times is being able to provide a clean school that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the innovation and continued innovation of processes throughout the contract term will be pivotal to the success of the new contract.
The Contractor shall provide a comprehensive cleaning service to the Site so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors.
The Site must at all times meet health, safety and environmental standards appropriate to the Site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures.
The Services must be provided so as not to interrupt the routine of the Site.
More information
Additional text
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Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The closing date for receipt of the Pre-Qualification Questionnaire is 18.9.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Policy documents (where indicated in the
Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
Award information
Awarded date
26 January 2016
Contract start date
1 April 2016
Contract end date
31 March 2019
Total value of contract
£122,503.93
This contract was awarded to 1 supplier.
Crystal Group
Address
Newport
United KingdomReference
None
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
The Litmus Partnership Ltd
Address
Growth in Learning Trust (Barton Hill Academy)
Queen Ann Road
Bristol
BS5 9TX
England
Website
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Closing: 18 September 2015
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