Published date: 20 September 2024

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 2 September 2024, 12pm

Contract summary

Industry

  • Technical analysis or consultancy services - 71621000

Location of contract

NR33 0HT

Value of contract

£66,000

Procurement reference

CF-0366400D8d000003VQwdEAG

Published date

20 September 2024

Closing date

2 September 2024

Closing time

12pm

Contract start date

1 October 2024

Contract end date

1 October 2027

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

As part of business planning Cefas has the requirement to validate our business continuity, incident management, and recovery plans across our business. To ensure that these are current, accurate, effective, and complete, Cefas require the supplier to provide in the first year 3 quarterly virtual or on-site desktop exercises and an annual on-site live exercise.

At the end of the first year the requirements will be evaluated for consideration of continuing with 3 quarterly exercises and an annual live or changing to 2 annual exercises, it is envisioned that the time and resources for 3 quarterly exercises will be equal to an annual exercise, however the bidder will need to confirm this in the pricing schedule.

Requirement:
1. For year 1 to arrange, facilitate and manage quarterly desktop exercises and follow-up meetings/actions:
1.1. The quarterly desktop exercises will require the creation of a realistic scenario to be exercised in time jumps e.g. 1st hour real time, then 30 minute steps; 1st 30 min step jumps to 12hrs and 24hrs, 2nd 30 min step jumps to 24hrs. This will include the main Incident Management Team (IMT) or Disaster Recovery teams (DRT) (Gold, Silver and Bronze) or be focused on a single team (Gold, Silver or Bronze). The gold-silver-bronze command structure is a command hierarchy used for major operations by the emergency services of the United Kingdom. Some practitioners use the term strategic-tactical-operational command structure instead, but the different categories are equivalent.

1.2. The quarterly exercise must:
1.2.1. Include pre-exercise briefing
1.2.2. Validate the Incident Management structure in a response to an emergency
1.2.3. Enable the IMT or DRT, to practice their emergency response roles
1.2.4. Practice the functionality of the IMT or DRT in the event of a disaster
1.2.5. Provide an opportunity for the IMT or DRT to learn from the exercise and consider critical activities
1.2.6. Include feedback survey of those involved

1.3. At the end of year 1 for years 2 and 3 the exercise structure will be reviewed to determine if an extra annual exercise as per the requirements in section 2 below will be beneficial over 3 quarterly desktop exercises.

More information

Attachments

Award information

Awarded date

16 September 2024

Contract start date

1 October 2024

Contract end date

1 October 2027

Total value of contract

£66,000

This contract was awarded to 1 supplier.

PGI - Protection Group International Ltd

Address

13-14 Angel Gate
London
EC1V 2PT EC1V 2PT

Reference

None

About the buyer

Contact name

Laura Anderson

Address

Pakefield Road
Lowestoft
NR33 0HT
UK

Email

procure@cefas.gov.uk