Published date: 18 February 2022

Last edited date: 21 February 2022

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 21 March 2022, 12pm

Contract summary

Industry

  • Fume cupboards - 39141500

  • Repair and maintenance services - 50000000

Location of contract

B15 2TT

Value of contract

£720,000

Procurement reference

FRAM0498

Published date

18 February 2022

Closing date

21 March 2022

Closing time

12pm

Contract start date

30 April 2022

Contract end date

29 April 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University of Birmingham (referred to as the "Employer" for the purposes of
consistency) wishes to enter into a long-term contract (the "Contract") for the provision of Local Exhaust Ventilation (LEV)
System Maintenance which will ensure that its LEV systems are maintained and
repaired to the highest quality standards. Accordingly, the Employer is seeking competitive Tenders from suitably qualified
contractors in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a
single Contractor.
Exclusions
The Contract will not include the following: -
• The Thorough Examination and Testing of any LEV Systems. This inspection service
is sourced
via an independent supplier procured through a separate contract.
Inclusions
The contract will include the following: -
• Maintenance inspections of circa. 105 Supply Air Handling Units (sAHUs) including
the
replacement of filters, drive belts and the resetting of any associated air flow alarms.
• Maintenance inspections of circa. 240 Constant Air Volume (CAV) Ducted Fume
Cupboards
(DFC) and the resetting of any associated air flow alarms.
• Maintenance inspections of circa. 50 Variable Air Volume (VAV) DFCs and the
resetting of any
associated air flow alarms.
• Maintenance inspections of circa. 145 Extraction Fans (EF) including the
replacement of
associated drive belts.
• Maintenance inspections of 6 Strobic EFs.
• Maintenance inspections of circa. 135 non-fume cupboard LEV Systems, ranging
from desk top
solder fume extracts to complex, high volume, multi hood systems.
• Producing of reports detailing all actions performed and any comments or
recommendations
made during each Maintenance Visit, for each piece of equipment, and uploading of
the report
to the UoBs Prime Database.
• Re-labelling of sAHUs, FCs and EFs as one FC System.
• Communicating with UoBs BEMS Team prior to, during and post maintenance
inspection works.
Potential Additional Value
The UoB is currently in the construction phase of Molecular Sciences - Building
1490. This building will
house circa. 173 VAV DFCs, 232 non-fume cupboard LEVs and 16 Extract fans. It
should be noted that
this building may require LEV System Maintenance within the duration of this
contract.
It is possible that this addition could double the value of this contract going forward.
The Price for the provision of the Contract shall be as set out as in Appendix 2
(Building, asset and
contract maintenance costs spreadsheet).
In addition to this a Schedule of Rates as set out in Schedule 3 must be completed.
These 2 documents will form part of the Contract between the Parties.
The premises which are included in the overall scope of the Contract comprises
those listed in Appendix
2 (Building, asset and contract maintenance costs spreadsheet).
Subject to the provisions of the Framework Agreements, the University will initially put in place an

More information

Additional text

All correspondence should go via the University's In-Tend website. Your tender documents and
information must be submitted via In-Tend by the date and time specified; www.in-tendhost.co.uk/universityofbirmingham/aspx/Home
Scoring to assess the tenderers information is "pre-loaded" onto the In-Tend system. Therefore,
you must make sure you complete all elements.
Key information for this tender is published on In-tend

This notice has also been published on Find a Tender service.

About the buyer

Contact name

Ben Marshall

Address

University of Birmingham
Edgbaston
B15 2TT
England

Email

b.marshall@bham.ac.uk