Published date: 12 February 2025

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 11 November 2024, 12pm

Contract summary

Industry

  • Tree-maintenance services - 77211500

  • Planting and maintenance services of green areas - 77310000

  • Ornamental and pleasure gardens maintenance services - 77311000

    • Weed-clearance services - 77312000

    • Grounds maintenance services - 77314000

    • Floral-display services - 77330000

    • Tree pruning and hedge trimming - 77340000

Location of contract

ME16 9PH

Value of contract

£816,300

Procurement reference

CF-2803600D0O000000rwimUAA

Published date

12 February 2025

Closing date

11 November 2024

Closing time

12pm

Contract start date

16 January 2025

Contract end date

15 January 2032

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Kent and Medway NHS and Social Care Partnership Trust (the "Authority") has awarded a Contract for the provision of a fully inclusive Grounds and Gardens Maintenance Service across the Authority's sites.

The Supplier will ensure that all sites are maintained to a high standard for the Authority's patients, visitors and staff to reflect the requirements of the client, the care quality commission (CQC) and NHS Patient lead assessments of the care environment (PLACE).

The Contract commenced on 16th January 2025 for a period of five (5) years. The term may be extended, provided that the duration of the Contract shall be no longer than seven (7) years in total.

The Authority has procured this Contract following the Open Procedure under the UK Public Contract Regulations 2015 and the Authority's Standing Financial Instructions. The Authority has awarded one Contract for the provision of all services detailed within the Contract specification.

The Authority is a large Mental Health NHS Trust, providing a full range of adult mental health and learning disability services to our local population of 1.8 million people across Kent and Medway, as well as specialist services for adults in Sussex and Surrey. The Authority's services are predominantly provided around key urban centres including Maidstone, Medway and Canterbury. A range of services are also provided in community locations, reflecting the urban and rural mix of the area. Each year, the Authority cares for over 2,000 people in our hospitals and 54,000 people in the community.

The Authority will work collaboratively with the Supplier of the Grounds and Gardens Maintenance Service to achieve its ambitions of making a 'cared for environment' and help the Authority to meet user expectations. The Supplier will be expected to deliver improvements to service delivery and value for money over the life of the Contract.

Core tasks will include, but not be limited to,

• Grass cutting;
• Shrub/herbaceous bed maintenance;
• Hedge maintenance;
• Cleaning of grounds, pathways free of moss; and
• Court yard works (TBD).

Periodic tasks will include, but not be limited to:

• Grass edging;
• Tree surveys and tree works resulting from surveys;
• Young tree maintenance; and
• Replacement of shrubs and plants.

More information

Additional text

The values stated in this notice represent the Authority's estimate of the total contract value over its entire term, including any possible extension(s), at the time of contract award.

The Contract includes a mechanism for the Supplier to apply for an uplift to the fixed Contract charges annually, based on the Consumer Price Index. The values stated in this notice are exclusive of any potential future uplifts to the Contract charges permitted in accordance with the Contract terms and conditions.

The Authority does not guarantee any value associated with this notice, and charges for services provided by the Supplier shall be strictly in accordance with the signed Contract.

Award information

Awarded date

13 January 2025

Contract start date

16 January 2025

Contract end date

15 January 2032

Total value of contract

£816,300

This contract was awarded to 1 supplier.

Countrywide Grounds Maintenance Limited

Address

Neighbourly Training Centre, Building 4, Brackley Campus Buckingham Road, Brackley, Northamptonshire, NN13 7EL

Reference

None

About the buyer

Contact name

Procurement Team

Address

Farm Villa, Priority House, Hermitage Lane
Maidstone
ME16 9PH
GB

Email

kmpt.procurement@nhs.net