Published date: 3 August 2016

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 12 September 2016

Contract summary

Industry

  • Repair and maintenance services of restaurant equipment - 50882000

  • Repair and maintenance services of catering equipment - 50883000

Location of contract

PO1 2BJ

Value of contract

£0

Procurement reference

P00002462

Published date

3 August 2016

Closing date

12 September 2016

Contract start date

1 November 2016

Contract end date

31 October 2018

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Portsmouth City Council, 'the Authority', is inviting tenders from suitably qualified catering equipment contractors to deliver servicing, maintenance, repair and installation of catering equipment.

Background information
Portsmouth City Council, Property and Housing Service has a number of buildings where catering appliances are installed. These buildings include schools, academies, elderly sheltered schemes, supported living sites for disabled adults, care homes, offices community rooms and community centres.

2. Contract value and term
The Authority is targeting to have awarded the contract by 17th October 2016 with a subsequent commencement date of 1st November 2016.

The estimated value of the contract is £100,000 per annum.

Contract Period & Possible Extensions
The initial Contract period will be for 2 years with possibility of extending the term by a further 2 years to a maximum total term of 4 years in increments to be agreed, subject to the agreement and performance of both parties.

3. Key objectives and Scope of Services

3.2 Scope of Services
The contract will allow for the following works:
• Service of all equipment at each address listed on the schedule
• Follow up services annually at 12 month intervals
• Breakdown callout service to be available between the hours of 7.30am and 6.00pm, 7 days a week including weekends and Bank Holidays.
• The callout response time shall be within 2 or 4 hours as required by the contract administrator.
• Emergency short-term loan of refrigeration equipment
• Replacement of non-serviceable equipment, where necessary
• Installation of new additional equipment, where necessary

3.3 Variant Bids
Tenderers are NOT permitted to submit variant bids.

4. Experience & Qualities required
The Supplier should have a proven track record of:
• Servicing maintenance and repair of catering equipment
• Installation of catering equipment
• Working in residential building and schools

The Supplier shall be expected to demonstrate the following attributes to assist the Authority in its objectives:

5. Contractual Arrangements

The form of contract used will be NEC3 Term Service Contract.

Suppliers should note that by submitting a response to this tender they are agreeing to abide by this form of contract.

More information

Links

Additional text

Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Portsmouth Area Framework Agreement - General Building.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk


Is a Recurrent Procurement Type? : Yes https://in-tendhost.co.uk/portsmouthcc/aspx/

About the buyer

Contact name

Ashley Billinghurst

Address

Guildhall Square
Portsmouth
Hampshire
PO1 2BJ
United Kingdom

Telephone

4539

Email

ashley.billinghurst@portsmouthcc.gov.uk