Published date: 22 June 2022
Awarded contract - This means that the contract has been awarded to a supplier.
Contract summary
Industry
Hire of buses and coaches with driver - 60172000
Location of contract
West Midlands
Value of contract
£4,068,958
Procurement reference
tender_308106/1078017
Published date
22 June 2022
Closing date
4 July 2022
Closing time
11:59pm
Contract start date
25 July 2022
Contract end date
9 August 2022
Contract type
Service contract
Procedure type
Negotiated procedure without prior publication (above threshold)
The opportunity was not advertised, because for example only one supplier is capable of delivering the requirement, or due to extreme urgency brought about by unforeseen events.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
This is a VEAT Notice, not an opportunity listing.
There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games' venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
This contingency plan is being developed by the Transport for West Midlands Team of the West Midlands Combined Authority ("WMCA") on behalf of the Commonwealth Games Organising Committee. A key element of the contingency plan is to provide additional bus services within the West Midlands region, to provide additional shuttle services between venues, city centres and Park & Ride sites. Another important aspect is the provision of additional coach capacity from towns and cities across the UK, replacing the connections that would otherwise be offered by the rail network.
Market assessment to identify and source additional buses and coaches in order to enact the contingency plan was undertaken at a time when there were and are many other calls on scarce buses, coaches and drivers, to serve other major events, airports, critical workplaces and provide rail replacement services. As a result, it was critical that WMCA secure bus operators in the shortest possible time and obtain the maximum number of resources mobilised and ready for 23rd July 2022. This will allow for driver route training and mobilisation plus Opening ceremony full dress rehearsals 24th and 26th July.
As a consequence of a UK wide rapid market engagement with regional, national bus and coach operators WMCA has found capacity and capability that achieves the most desirable possible outcome given the current restrictions and direct awards, in accordance with Clause 32(2)(C) of the Public Contracting Regulations 2015, will be made at the end of a 10 day standstill period.
This has enabled WMCA to acquire buses, coaches and drivers in the shortest possible time and maximise the resources available to deliver its contingency plan.
Award information
Awarded date
4 July 2022
Contract start date
25 July 2022
Contract end date
9 August 2022
Total value of contract
£4,068,958
This contract was awarded to 19 suppliers.
Adventure Travel
Address
Coaster Place, Cardiff, CF10 4XZ
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Berrys Coaches (Taunton) Ltd
Address
Peter Clifford House, Great Western Way, Taunton, Somerset
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Chalkwell Coach Hire
Address
The Coach Depot, Unit 2a Church Road, Sittingbourne, Kent, ME10 3RS
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Coach Events Services Ltd
Address
7 Bournemouth Road, Chandlers Ford, Hampshire, SO53 3DA
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
First South West Limited
Address
Union Street, Camborne, Cornwall, TR14 8HF
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Go South Coast Ltd
Address
Towngate House, 2-8 Parkstone Road, Poole, Dorset, BH15 2PR
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Holmeswood Coaches Ltd
Address
Sandy Way, Holmeswood, Lancashire, L40 1UB
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Johnsons Coach & Bus Travel
Address
Liveridge House, Liveridge Hill, Henley in Arden, Warwickshire, CV5 9LT
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
London General Transport Services Limited
Address
No.18 Merton High Street, London, Merton, SW19 1DN
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Newport Transport Ltd
Address
160 Corporation Road, Newport, Gwent, NP19 0WF
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
R.E Morris & Sons Ltd
Address
The Garage, Oswestry, Shropshire, SY10 0AD
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Reading Buses
Address
Great Knollys Street, Reading, Berkshire, RG1 7HH
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Stephensons of Essex
Address
Riverside Industrial Estate, South Street, Rochford, Essex, SS4 1BS
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Dews Coaches
Address
Chatteris Road, Cambs, Cambridgeshire, PE28 3DN
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
D&G Bus Ltd
Address
Mossfield Road, Stoke-on-Trent, Stoke-on-Trent, ST3 5BW
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Notts & Derby Buses
Address
The Bus Depot, Meadow Road, Derby, Derbyshire, DE1 2BH
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Peoplebus Ltd
Address
PO Box 57, Liverpool, Merseyside, L9 8YX
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
Roberts Travel Group
Address
The Limes, Midland Road, Hugglescote, Coalville, Leicestershire, LE67 2FX
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
West Midlands Travel Ltd
Address
National Express House, Digbeth, Birmingham, B5 6DD
Reference
No reference - other
Supplier is SME?
No
Supplier is VCSE?
No
About the buyer
Contact name
West Midlands
Address
16 Summer Lane
Birmingham
B19 3SD
England
Telephone
+443453036760
Website
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Closing: 4 July 2022, 11:59pm
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