Published date: 24 June 2025
Open early engagement - This means that a procurement idea is currently active, it is in the early stage of development and judging interest from potential suppliers.
Contract summary
Industry
Software package and information systems - 48000000
Location of contract
BS1 5DS
Procurement reference
tender_496213/1491002
Published date
24 June 2025
Closing date
8 July 2025
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
Room/Asset Booking System
The University of Bristol (UoB) currently uses various systems to book different types of resources across all our buildings. The proliferation of systems is historical and due to a combination of factors such as the type of bookable resource (rooms, desks, study space, equipment, car park, labs...), who is the person requesting the booking (differences if staff or students), or who owns the resource with schools and departments independently managing their own systems.
Our intention is to simplify this digital landscape with a single tool that can be accessed by various types of users, in various locations and for the purpose of booking a variety of resources.
Please see attached documents that provide a High Level Overview of our Requirements and a response document that will enable us to better define our requirements.
This Early Market Engagement is to get a better understanding of the Tools that are available in the market place, to better define our requirements, to understand what is possible and decide the most appropriate route to Market, it may not result in a Public Tender it may be restricted to suitable Providers who have responded to this Notice.
Please note the University Of Bristol is not a Contracting Authority as defined by PA2023
More information
Links
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- https://teams.microsoft.com/l/message/19:07053558-b03b-4756-9f90-e2f7873f084f_fee27e64-005d-4217-b4bb-dfc7e973b1e9@unq.gbl.spaces/1750755748600?context={"contextType":"chat"}
- Functional and Non functional Requirements spreadsheet
Additional text
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The following documents will provide a better understanding of our requirements.
We would be grateful if you could take the time to complete and return the Requirements Spreadsheet to purchasing-office@bristol.ac.uk
How to apply
Follow the instructions given in the description or the more information section.
About the buyer
Contact name
Steve Davies
Address
Augustines Courtyard
Bristol
BS1 5DS
England
purchasing-office@bristol.ac.uk
Website
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Closing date: 8 July 2025
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