Published date: 23 July 2018
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Storage and warehousing services - 63120000
Location of contract
London
Value of contract
£100
Procurement reference
BC/00533
Published date
23 July 2018
Closing date
30 August 2018
Contract start date
1 February 2019
Contract end date
1 February 2022
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
Yes
Description
The British Council is looking for temporary professional commercial operational storage for its art Collection.
The British Council Collection was established in 1938 and contains more than 8,700 modern and contemporary works by prominent and emerging UK artists and includes paintings, prints and drawings, photography, sculpture, multi-media and installation. It is managed by the Visual Arts Department.
The collection is currently housed in West London in a building which has now served its purpose as a collection centre, is too small, inefficient and is putting the collection at risk.
The British Council has determined that the best course of action is to place the collection in safety and procure the services of a Commercial Art Storage organisation to provide temporary storage until such time as a permanent replacement for the existing store is found.
The British Council will require this storage provision for at least a year. If the model selected proves to provide an effective solution, we would look to extend this to a period of up to 5 years.
It is important to recognise that the British Council intends to operate the Collection activities at the same level or like that which it currently carries out. We are not looking for a 'mothball storage solution'.
The Scope of Services include but are not limited to:
The following categories
1. Provision of secure, environmentally controlled storage space of art works in Greater London
2. Provision of Racking or other storage facilities to allow for accessing the works
3. Provision of space separate to the storage space for packing of art works
4. Provision of facilities for transporting Art works (loading bay, transportation, goods receipt etc)
5. Provision of space for viewing/displaying works
6. Provision of a Crate making service (if not provision of space below)
7. The ability for BC staff to work from the store on a flexible basis
8. Provision of logistical support for the relocation of the art work from the existing store.
The optional requirements include:
1. Provision of a laboratory environment conservation space
2. Access to or provision of space that will facilitate a workshop [for framing, crate making and packing]
3. The provision of office space/hot desks for staff
4. The provision of a crate making service
5. The provision of an area for Quarantine for works returning from overseas.
6. Provision of pull out racking for frames/cased artworks
7. Provision of a separate British Council demise within a storage facility
Due to the sensitive nature of the information in the tender documentation, the full tender pack will only be released to tenderers able to sign and return a 2 way Non-Disclosure Agreement [NDA].
Please register at https://in-tendhost.co.uk/britishcouncil and access the NDA by 26 July 2018.
More information
Additional text
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Full tender pack is available when the interested organisation has signed and returned a 2 Way Non Disclosure Agreement.
About the buyer
Contact name
Priyanka Alawattegama
Address
58, Whitworth Street
Manchester
M1 6BB
England
Priyanka.Alawattegama@britishcouncil.org
Website
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Closing: 30 August 2018
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