Published date: 3 October 2022

This notice was replaced on 25 November 2022

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 25 November 2022)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Construction work - 45000000

Location of contract

CW8 1QA

Value of contract

£25,000

Procurement reference

ITT 2022.01

Published date

3 October 2022

Closing date

28 October 2022

Closing time

12pm

Contract start date

1 November 2022

Contract end date

28 July 2023

Contract type

Works

Procedure type

Competitive quotation (below threshold)

The buyer selects a group of potential suppliers to invite to tender.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Refurbishment of the Green Field Pavilion, off The Green, Hartford, CW8 1QA. It is a difficult site with narrow vehicle access. A site visit is recommended.
Overview
Hartford Parish Council is a public body and as such is required to comply with the Public Contracts Regulations 2015 ("the Regulations") when it intends to procure or award a public supply contract, public service contract or public works contract, as defined by The Regulations, which is valued at £25,000 or more. The Regulations require councils to use the Contracts Finder website to advertise contract opportunities, set out the procedures to be followed in awarding new contracts and to publicise the award of new contracts.
The Council's Standing Orders and Financial Regulations also requires open advertising of the opportunity via appropriate media.
Existing Pavilion
The existing building was built in 1984 and consists of 3 changing rooms (home and away teams and the referee), 2 large shower rooms, toilets and a very small kitchen. It is a single breeze block construction, single glazed and has no insulation. The building is showing its age and is in a poor condition. Additional metal grills have been fitted to the doors and windows, for security purposes, giving an abandoned and neglected appearance.

An asbestos survey was carried out in January 2022 and didn't find any in the building although the original roof tiles are 'Eternit' asbestos cement tiles - original drawings are available on request.
Refurbishment
See the specification attached. This has been drawn up by our Architect, Stephen Bostock, and any details questions about the spec can be directed to him:

G&S Design Ltd
2 Lady Anne Court
Wheelock Street
Middlewich
Cheshire
CW10 9AG
Tel: 01606 834020

Procedure
After the closing date the Tenders will be opened by the Clerk in the presence of at least one councillor.
The tenders will be accessed, with technical assistance from our architect, and scored against the following criteria:
Company base - distance from the Green Field.
Timescale - how long the work will take to complete.
Availability - how quickly the work can be programmed in.
Price - the Council is NOT bound to accept the lowest value tender.
The decision about which Tender to accept will be taken at a Council meeting. All tendering companies will be contacted after this meeting.

This invitation to tender issued under this regulation shall be subject to the terms of the Bribery Act 2010, which includes a prohibition on prospective contractors contacting councillors or staff to encourage or support their tender outside the prescribed process.

Please return your tender in a sealed envelope by Friday 28 October at 12noon by post to:

The Clerk
Hartford Parish Council
Hartford Village Hall
244 Chester Road
Hartford
CW8 1LW.

Please mark the envelope GREEN FIELD TENDER.

More information

Attachments

About the buyer

Contact name

Hazel Catt

Address

Hartford Village Hall
Northwich
CW81LW
England

Telephone

01606784401

Email

clerk@hartfordparishcouncil.org.uk

Website

hartfordparishcouncil.org.uk