Published date: 7 June 2024
This notice was replaced on 29 October 2024
This notice does not contain the most up-to-date information about this procurement. The most recent notice is:
Awarded contract (published 29 October 2024)
Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.
Contract summary
Industry
Construction project management services - 71541000
Location of contract
Any region
Value of contract
£2,000,000
Procurement reference
tender_405755/1363700
Published date
7 June 2024
Closing date
19 July 2024
Closing time
12pm
Contract start date
2 September 2024
Contract end date
31 July 2028
Contract type
Service contract
Procedure type
Open procedure (above threshold)
Any interested supplier may submit a tender in response to an opportunity notice.
This procedure can be used for procurements above the relevant contract value threshold.
Contract is suitable for SMEs?
Yes
Contract is suitable for VCSEs?
No
Description
The Foreign Commonwealth and Development Office ("FCDO") is undertaking a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo. This includes: remodeling and refurbishment of the Embassy office (the "New Building") to provide a modern, fit for purpose and first class flexible working environment; refurbishment of the Residence to reflect its historical and political significance; and the remodeling and refurbishment of the Chancery Building as a hosting venue and conference centre for representational events.
The FCDO is tendering for the provision of Project Management and Quantity Surveyor Services for the delivery of a Major Compound Remodel and Refurbishment Project at the British Embassy, Tokyo, This Procurement Process is being run in accordance with the Open Procedure under Regulation 27 of the Public Contracts Regulation 2015.
The FCDO has disposed of excess land within the compound of the British Embassy, Tokyo, and intends to refurbish all elements of the remaining compound in a phased approach.
The project scope of works is:
- Remodel and refurbish the 'New Building' Embassy office building to accommodate all staff on the compound;
- Refurbish the Ambassador's historic Residence;
- Accessibility and sustainability improvements throughout the compound
- Remodeling of the Chancery Building to become a hosting and conference centre.
- Refurbishment of guardhouses, garage block, plant rooms.
- Creation of new gym / sports facilities and staff clubhouse
- Works to ensure seismic compliance for the boundary wall, especially on the northern boundary of the site.
The indicative overall project budget is c£120m, including build costs, fit-out costs, professional fees, contingency and Optimism Bias.
The FCDO is tendering for a Supplier to deliver the following elements of the Project:
-Project Management and Cost Management services, including building contract production and administration, for the RIBA 4 to RIBA 7 stages.
The Successful Supplier must:
-Provide a suitably qualified and experienced security cleared Senior Project Manager (the lead PM). This PM will ideally be located in the UK and must have experience of NEC contracts. This PM could be Tokyo based which may provide an efficiency.
-Provide a Cost Management team that is both located in the UK and Tokyo. The UK element must have experience of the NEC contract and be lead Cost Manager.
-UK based individuals are to be security cleared.
-Tokyo/Japan based staff will be subject to local police checks.
-Have a presence in the Japanese market or be able to partner with a Japanese consultancy.
The initial appointment for the Consultant will be for Phase 1 of the Major Compound Remodelling and Refurbishment Project, Tokyo, Japan with a completion date of 31 July 2027. The FCDO reserve the right to appoint the Consultant to deliver services for Phase 2 and Phase 3 of the project and extend the contract term accordingly.
More information
Previous notice about this procurement
- Future opportunity
- Published 14 May 2024
Links
-
- https://fcdo.bravosolution.co.uk/web/login.html
- Buyers address (URL)
Additional text
-
CONTRACT MATTERS
Please note that the Contract term allows for a 52 week defect period.
The estimated value of the service is £1.5m-£3m, including Phases 1-3.
IMPORTANT INFORMATION FOR ALL SUPPLIERS
In order to participate and gain access to the Invitation To Tender pack, potential suppliers should access the FCDO's e-procurement portal, JAGGAER ONE, available via the below link.
URL: https://fcdo.bravosolution.co.uk/web/login.html
Once logged in, search for project reference project_1053 and itt_6445
If a potential supplier is not registered on the portal, click the link above (or copy and paste the link into your web browser) to be taken to the home page. Click the "Click here to register!" button, and follow the on-screen instructions to complete registration.
Registration takes approximately 5 minutes and is free of charge.
Two-Factor Authentication (2FA)
Potential suppliers should note that two-factor authentication will be required to access the FCDO's e-procurement portal, JAGGAER ONE, which requires Google Authenticator to be downloaded onto a mobile device. For more information in relation to two-factor authentication, a guide can be accessed by clicking the link on the home page of the FCDO's e-procurement portal, JAGGAER ONE.
About the buyer
Address
King Charles Street
London
SW1A 2AH
England
Website
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