Published date: 8 May 2016

This notice was replaced on 8 May 2016

This notice does not contain the most up-to-date information about this procurement. The most recent notice is:

Awarded contract (published 24 July 2017)

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Contract summary

Industry

  • Office, school and office equipment cleaning services - 90919000

Location of contract

London

Value of contract

£2,250,000

Procurement reference

2016/S 089-156363

Published date

8 May 2016

Closing date

10 June 2016

Contract start date

3 January 2017

Contract end date

2 January 2020

Contract type

Service contract

Procedure type

Restricted procedure

A two-stage procedure, where the first stage is used to select suppliers, who are then invited to bid in the second stage.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The successful tenderer will be required to provide cleaning services at the following participating schools located within the London Borough of Hammersmith and Fulham:

- William Morris Sixth Form;
- Fulham College Boys' School;
- Fulham Cross Girls' School;
- The Hurlingham Academy;
- The London Oratory School;
- Lady Margaret School;
- Sacred Heart High School.

The Schools listed above have joined together under the Secondary Schools Business Managers' Forum to participate in a tender process with the intention of appointing a Contractor/s to deliver the cleaning services at each or all of the aforementioned schools. The contract will commence on 3.1.2017 for a period of 3 years on a fixed price per school basis or on a group fixed price, whichever delivers the best value individually or as a group.

The combined cost of the current group cleaning provision is estimated at £750000 per annum.

The appointed Contractor/s will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Contractor should have suitable experience and expertise of successfully managing the TUPE process both from a contracted and an in-house cleaning operation and as a consequence be experienced at managing and willing to apply for Admitted Body Status in order to administer any transferring staff under TUPE that are currently within the LGPS.

The Contractor should also have a strong operational base local to the London Borough of Hammersmith and Fulham and be able to ensure adequate contract support and operational flexibility as and when needed across all and each of the participating schools.

Ultimately it is important that the Contractor can demonstrate an ability to deliver productivity and efficiencies through the application of best practice and innovation and as a result will be expected to deliver sustainable quality and 'best value' to all and each of the participating schools.

More information

Links

Additional text

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/secondary_schools_business_managers_forum_hammersmith__fulham

The closing date for receipt of the Pre-Qualification Questionnaire is 10.6.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

About the buyer

Contact name

The Litmus Partnership

Address

Secondary Schools Business Managers' Forum
Hammersmith and Fulham
SW6 3ED
England

Email

pqq@litmuspartnership.co.uk