Published date: 5 September 2023

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 August 2023, 12pm

Contract summary

Industry

  • Event services - 79952000

Location of contract

Any region

Value of contract

£200,000

Procurement reference

CF-0126500D8d000003VQwdEAG

Published date

5 September 2023

Closing date

8 August 2023

Closing time

12pm

Contract start date

1 September 2023

Contract end date

31 March 2025

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

No

Contract is suitable for VCSEs?

No

Description

Cefas require provision of effective and professional facilitation services for a variety of workshops, conferences, and events that Cefas will be running in various international locations across the duration of the Contract.

The Supplier will:

1. Work closely with Cefas colleagues to understand the objectives and principles of the relevant programme of work for which the facilitation is required.
2. Develop and design a workshop/s agenda and any other associated literature such as name badges, workshop/s literature packs, posters, and programmes (required during the design of the workshop). These resources must be made available to virtual participants also.
3. Facilitate the required workshops, to involve, for example, interactive elements, breakout activities, training sessions and keynote speakers. Including providing staff to co-ordinate and host the event both virtually and where required in-person.
4. Option for workshops to be made available via an event platform/website, accessible through a computer and/or mobile, which the Tenderer must host and manage. This platform should be capable of hosting accessible recordings of the events for a minimum of 6 months after the event.
5. Workshops must comply to UK accessibility and local accessibility laws.
6. Ability to provide virtual and in-person options for attendance.
7. Invites will be sent via the relevant Foreign, Commonwealth & Development Office (FCDO) and/or Cefas and other Arm's Length Bodies (ALBs). The successful Tenderer will be required to liaise extensively with these parties to manage attendance by delegates.
8. Support management of stakeholder attendance.
9. Lead and provide technical expertise in digital facilitation and necessary tools for a virtual and blended workshop. There may be a need for the Tenderer to assist in the compéring of the workshops, to be agreed with Cefas prior to the events.
10. Be involved in venue selection to ensure appropriate facilities are available.
11. Ensuring conference facilities are set-up for the workshop appropriately, and in a covid-safe manner (if applicable). Manage logistics of this prior and during the workshop and ensure integrated virtual attendance is possible throughout the workshop.
12. Provide a workshop report detailing discussions, key actions, and messages within one month of the workshop event with Cefas experts.

Cefas currently have need of the above services for 3 upcoming workshops in South Africa, Sri Lanka and Ghana. However, there are likely to also be future requirements for these services across several regions under a variety of Cefas International Programmes.

These additional requirements are included under this Contract up to a total potential value of £200,000.

More information

Attachments

Award information

Awarded date

30 August 2023

Contract start date

1 September 2023

Contract end date

31 March 2025

Total value of contract

£200,000

This contract was awarded to 1 supplier.

Realise (Europe) Ltd

Address

Realise Europe Ltd,
30-34 North Street,
Hailsham,
East Sussex,
BN27 1DW, BN17 5JH

Reference

None

About the buyer

Contact name

Holly Power

Address

Pakefield Road
Lowestoft
NR33 0HT
UK

Email

procure@cefas.gov.uk