Published date: 7 July 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 7 August 2023, 12pm

Contract summary

Industry

  • Procurement software package - 48490000

  • Catering services - 55520000

  • Procurement software development services - 72212490

    • Procurement consultancy services - 79418000

Location of contract

B15 2TT

Value of contract

£0 to £12,000,000

Procurement reference

FRAM834/23

Published date

7 July 2023

Closing date

7 August 2023

Closing time

12pm

Contract start date

1 January 2024

Contract end date

31 December 2026

Contract type

Service contract

Procedure type

Open procedure (above threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements above the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The University wishes to establish a contract with a Single Provider for the provision, implementation and ongoing support and maintenance of a fully integrated Central Billing, Procure to Pay and Stock management solution and the procurement of UOB Food, Beverage, and disposable suppliers inc Light Equipment. The annual procurement spend is in the region of up to £4M.

The successful provider would be able to provide a fully integrated service of both "systems and procurement" to support Campus Services, they would provide monthly summary billing and have appropriate systems in place to provide the University with excellent value for money and an excellent service level demanded by a large Russell Group University with over 34,000 students with the potential to expand on Edgbaston Campus to 50,000 over the next 10 years.

The system must cater for the different functions operating in the university, namely purchasing, finance and Food, Beverage and Retail operations. The system should ideally provide modules which provide the functions listed below and further be able to maximise market price across a wide category of food and drink products able to deliver contract price compliance whilst providing an end to end contract management solution for the institution:

1.1 E-invoices and supplier payments with detail analysis
1.2 Financial systems integration with existing UOB systems
1.2.1 Integration with Delivered catering solution
1.3 Procure to Pay
1.4 Recipe management inc Legal Allergen and Nutritional requirements
1.5 Full stock management combined with production planning system facility both from and internal and external supplier basis
1.6 Supplier management
1.7 Full Epos integration and sales analysis, linking to one true source
1.8 Sustainability product carbon impact and food waste monitoring

The rates Tendered shall be Fixed and Firm for the first 3 years of the term of the Contract, and will be reviewed at the end of Year 3 if we wish to extend.

All information and documents can be accessed free of charge via our tendering platform: www.in-tendhost.co.uk/universityofbirmingham/aspx/Home

About the buyer

Contact name

Kseniya Samsonik

Address

EDGBASTON
BIRMINGHAM
B152TT
England

Email

k.samsonik@bham.ac.uk