Published date: 24 April 2017

Last edited date: 24 April 2017

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 27 April 2017

Contract summary

Industry

  • Software package and information systems - 48000000

Location of contract

TW9 4DU

Value of contract

£0

Procurement reference

TNA118

Published date

24 April 2017

Closing date

27 April 2017

Contract start date

1 October 2017

Contract end date

30 September 2020

Contract type

Service contract

Procedure type

Negotiated procedure

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

1.1 The purpose of this Procurement Process is for The National Archives (TNA) to select a Supplier to deliver an Electronic Document & Records Management (EDRM) solution for its corporate information. TNA intends this to replace its current, on-premise EDRM solution.

1.2 Our aim is to shift from an internally-hosted EDRM to a cloud solution, in line with Government Digital Service (GDS) standards and TNA's own IT strategy. It is imperative that TNA is able to maintain rigorous compliance with relevant legislation, including its own obligations to transfer records under the Public Records Act, but the new solution should also meet additional business requirements such as the ability to share data with external organisations in a controlled manner.

1.3 Whilst TNA's strong preference is for the EDRM solution to be delivered as Software as a Service (SaaS), Potential Suppliers may submit solutions using alternative architecture such as an on-premise or hybrid model.

1.4 TNA intends to award the EDRM Contract for an initial period of three years, with options to extend for two further periods of up to twelve months each (3+1+1).

More information

Attachments

About the buyer

Address

Kew
Richmond
TW9 4DU
England

Email

procurement@nationalarchives.gsi.gov.uk