Published date: 12 January 2018

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 15 February 2018

Contract summary

Industry

  • Repair, maintenance and associated services of vehicles and related equipment - 50100000

  • Repair and maintenance services of motor vehicles and associated equipment - 50110000

Location of contract

North West

Value of contract

£960,000 to £2,000,000

Procurement reference

20180112233028-33132

Published date

12 January 2018

Closing date

15 February 2018

Contract start date

1 May 2018

Contract end date

30 April 2022

Contract type

Service contract

Procedure type

Open procedure

Any interested supplier may submit a tender in response to an opportunity notice.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

Yes

Description

The Provision of Vehicle Accident Repair Services is required from Automotive Bodyshops who are certified to Vehicle Damage Repair Kitemark PAS 125 Category 3 standard. The requirement will be to provide Vehicle Accident Repair services covering cars, light vehicles e.g. vans, heavy vehicles and motorcycles. The Automotive Bodyshop will also be responsible for having recovery vehicles to collect/deliver from/to Police HQ or other locations within Cheshire Constabulary area. The Automotive Bodyshop will also need to be able to attend Police HQ to undertake inspections of vehicles for production of repair estimates.

Vehicles owned, hired or leased by Cheshire Constabulary are involved in excess of 450 vehicle related collisions, incidents and cases of criminal damage each year. Often there may be up to 20 vehicles per week requiring collision or other body repair services, whereas other weeks it could be much lower. Automotive Bodyshops will need to demonstrate the capacity to deal with the anticipated volume of repairs and to cope with fluctuations in demand across a range of vehicle types. The service is to include collection, storage, repair and delivery of Vehicles.

Cheshire Constabulary operates (around) 720 vehicles which are mainly located across the Cheshire Constabulary policing area. Vehicles used by specialist units are located across the North West policing area. The fleet completes almost 12 million miles per annum.

The Constabulary's vehicle fleet currently comprises: 6 Heavy Goods Vehicles, 20 Motorcycles, 100 Sprinter LWB/other Large Vans, 20 Trailers and 574 Cars/Car Derived Vans. It should be noted that the Constabulary's Vehicle Fleet is likely to change over the period of the Contract.

The vehicle manufacturers with the largest representation on the Constabulary's fleet include Ford, Vauxhall, BMW, VAG, Hyundai, Peugeot, Mercedes.

The Automotive Bodyshop providing the Vehicle Accident Repair Service will need to work with the Constabulary's Fleet Services Unit to return vehicles to the road and operational use in an efficient and cost effective manner. This will involve, but not be limited to compliance with the required timescales for collection of vehicles for repair and submission of repair estimates, completion of repairs within agreed timeframes and prompt delivery of vehicles back to the Fleet Services Unit.
All vehicles shall be housed and repaired on the Contractors premises. T

Full details are set out in the Specification/Requirements/Detailed Responses Section of the Online ITT.

A framework agreement will be established for four years. The Police and Crime Commissioner for Cheshire intends to award a call off contract of 3 years with two options to extend of 1 year. The framework will also be open for use by Cheshire Fire Authority, for vehicles within the Cheshire Fire and Rescue Fleet.

More information

Links

About the buyer

Contact name

Helen Elliott

Address

Headquarters, Clemonds Hey, Oakmere Road,
Winsford,Cheshire
CW7 2UA
ENG

Telephone

+44 1606362063

Email

helen.elliott@cheshire.pnn.police.uk

Website

www.cheshire.police.uk