Published date: 31 August 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 19 September 2023, 12pm

Contract summary

Industry

  • Administration services - 75100000

  • Event services - 79952000

  • Contract administration services - 79994000

    • Miscellaneous services - 98300000

Location of contract

Any region

Value of contract

£40,000 to £60,000

Procurement reference

CF-0124700D8d000003VQwdEAG

Published date

31 August 2023

Closing date

19 September 2023

Closing time

12pm

Contract start date

9 October 2023

Contract end date

8 October 2026

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Cefas and the Animal Plant Health Agency (APHA) lead and deliver a variety of international projects across the African region, supporting countries to tackle marine pollution, support sustainable seafood practices and establish designated, well-managed and enforced MPAs. These programmes include the Ocean Country Partnership Programme (OCPP) and the One Food Programme.

As part of this work, Cefas hold workshops, conferences, and other events of this nature across the African region, to engage with in-country partners and stakeholders. Cefas requires the successful Tenderer to provide regional support for a number of activities related to these events.

NOTE: Cefas cannot guarantee the level of work/ value of this Contract as this is dependent on requirements as and when they arise.

At present, Cefas require support in the following countries where there are active projects:
• Ghana
• Zambia
• Uganda
• Senegal
• South Africa
• Mozambique

The successful Tenderer is required to provide the following:
1 Procurement of suitable accommodation for training, workshop and conference participants (specifications to be provided by the project teams).
2 Provide participants daily subsistence payments using mobile money or similar (not cash).
3 Procurement of suitable venue hire for training, workshops, conferences etc. (specifications to be provided by the project teams).
4 Hire of audio-visual equipment and other event equipment (e.g., chairs, flipcharts etc.) as needed.
5 Procurement of catering for events, considering any dietary requirements.
6 Procurement of in-country travel arrangements for participants to the events, and support logistics of these arrangements as required.
7 Procurement of in-country advertising support for events, as needed.
8 Optional: procurement of translation and interpretation services, as needed.
9 Optional: support with/procurement of regional travel for participants, where required.
10 Optional: procurement of laboratory consumables and equipment from in-country and regional suppliers.
11 Optional: support with transportation logistics and import processes for equipment Cefas are sending into country.
12 Optional: support with visa application processes for event participants.

To view this opportunity please go to https://defra-family.force.com/s/Welcome
You will need to log in or create a new supplier account. The opportunity can then be found by searching 'CEFAS23-98 RFQ for varied activity in Africa supporting international programmes' via the Find Opportunities function.

About the buyer

Contact name

Holly Power

Address

Pakefield Road
Lowestoft
NR33 0HT
GB

Email

procure@cefas.gov.uk