Published date: 9 June 2022

Awarded contract - This means that the contract has been awarded to a supplier.


Closing: 8 December 2021, 12pm

Contract summary

Industry

  • Transport services (excl. Waste transport) - 60000000

  • Storage services - 63121100

  • Data storage services - 72317000

    • Document management services - 72512000

    • Records management - 79996100

    • Scanning services - 79999100

    • Archive destruction services - 92512100

Location of contract

London

Value of contract

£1,559,203.28

Procurement reference

NHSEI/DPS/LG/2/00004

Published date

9 June 2022

Closing date

8 December 2021

Closing time

12pm

Contract start date

1 May 2022

Contract end date

31 March 2023

Contract type

Service contract

Procedure type

Call-off from a dynamic purchasing system

A mini-competition or direct purchase from a pre-established dynamic purchasing system.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient.

There are four primary reasons for digitisation of Lloyd George records:
• safer care for patients
• release of space within practices to provide additional consultation areas
• access to the full patient record at the point of care
• GP Contract commitments to digitise all Lloyd George patient records by March 2022.


This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems.

NHS North East London Clinical Commissioning Group have awarded a contract to deliver their Lloyd George Record Digitisation Services

This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

Award information

Awarded date

28 February 2022

Contract start date

1 May 2022

Contract end date

31 March 2023

Total value of contract

£1,559,203.28

This contract was awarded to 1 supplier.

Ricoh

Address

800 Pavilion Drive
NORTHAMPTON
Northamptonshire
NN4 7YL
GB

Reference

Companies House number: 01271033

Supplier is SME?

No

Supplier is VCSE?

No

About the buyer

Address

4th Floor - Unex Tower, 5 Station Street
London
E15 1DA
England

Email

martinwallis@nhs.net

Website

https://northeastlondonccg.nhs.uk/