Published date: 1 December 2023

Closed opportunity - This means that the contract is currently closed. The buying department may be considering suppliers that have already applied, or no suitable offers were made.


Closing: 2 January 2024, 12pm

Contract summary

Industry

  • Organisation of package tours - 63511000

Location of contract

IP1 2BX

Value of contract

£110,000

Procurement reference

IT-368-17394-CD1301-4

Published date

1 December 2023

Closing date

2 January 2024

Closing time

12pm

Contract start date

1 February 2024

Contract end date

31 August 2024

Contract type

Service contract

Procedure type

Open procedure (below threshold)

Any interested supplier may submit a tender in response to an opportunity notice.

This procedure can be used for procurements below the relevant contract value threshold.

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

Description

Suffolk County Music Service seeks the services of a tour operator that can provide the following two tours within the date range Wednesday 24 July through to Wednesday 1 August 2024 (inclusive):
Suffolk Youth Orchestra (SYO): Eight-day tour with five overnight stays in hotel accommodation and four indoor concerts.
Suffolk Youth Wind Band (SYWB): Seven (or five) day tour with four overnight stays in hotel accommodation and three concerts, to include indoor and external venues where appropriate.
Costing of tour models will be based on volume of participant numbers. The contractor will arrange all aspects of the tour as described in this Service Description, and submit for approval by SCMS, including devising, in consultation with SCMS, a bespoke musical performance tour for each SCMS ensemble to include:
Performance Venues and Venue Booking
Publicity and promotion
Travel/Accommodation
Meals (half Board)

This opportunity is available in the `Current Tenders` area of www.suffolksourcing.uk. Interested parties are invited to express their interest to gain full access to the tender documentation.

Procurement Policy Note 09/21 requires us to calculate the value of contracts inclusive of VAT, however we can advertise them exclusive of VAT. The advertised value here is £110.000 exclusive of VAT.

The deadline date for submissions of the tender is Tuesday 2nd January 2024. Please note late returns will NOT be permitted.

The deadline for clarification questions is 15th December 2023 which must be generated via the correspondence option on the website.

About the buyer

Contact name

Kelly Taylor

Address

Russell Road
Ipswich
Suffolk
IP1 2BX
United Kingdom

Telephone

01473 265336

Email

kelly.taylor@suffolk.gov.uk

Website

https://www.suffolk.gov.uk/business/tenders-and-supplying-us